Marketing Support Specialist

2 days ago

Iloilo City, Western Visayas, Philippines beBeeMarketing Full time ₱1,100 - ₱1,500

We are seeking a proactive and highly organized professional to support our team in managing daily operations, administrative responsibilities, and marketing. This role requires excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail.

The ideal candidate will have experience in executive assistance, communications, or marketing, with a proven ability to communicate effectively and build relationships. Strong organizational and time-management skills are essential for success in this role.

Job Responsibilities
  • Administrative Support:
    • Manage and triage emails, categorizing, routing, and escalating issues as necessary
    • Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations
    • Maintain and update databases (press lists, vendor lists, etc.)
    • Oversee computer and equipment maintenance, management, and procurement
    • Manage office supplies and coordinate maintenance
    • Arrange travel, accommodations, itineraries, and related correspondence
    • Create and execute detailed expense reports for business trips
  • Client & Business Development Support:
    • Triage and respond to inbound inquiries from potential clients
    • Maintain the CRM and ensure accurate daily updates
    • Assist in organizing and participating in business development activities
    • Send welcome packages to new clients
  • Communications & Marketing Support:
    • Support in updating website and social content created by the team
    • Manage and assist online entries for awards
    • Reach out to journalists and send press releases
    • Research contacts for journalists, events, and other outlets in the best interests of our company
    • Support in managing the content calendar for social media
    • Help coordinate and execute in-house projects such as holiday gifts and events
    • Research speaking engagements for our team
    • Research opportunities for new business, including contact information for potential partners
  • HR & Finance Support:
    • Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans
    • Draft contracts for employees and freelancers
    • Manage sick leave protocols and communications
    • Support recruitment processes, including triaging candidate applications
    • Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.)
    • Process and manage accounts payable and receivable
    • Perform weekly bookkeeping reconciliations
Requirements
  • 4+ years of experience in executive assistance, communications, or marketing
  • Must be able to work flexible hours when needed
  • Proven ability to communicate effectively and build relationships
  • Strong organizational and time-management skills
  • Highly motivated, resourceful, and a go-getter mentality
  • Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word
  • Experience with CRM software and sales tools is a plus
Benefits
  • Two weeks of paid time off
  • Training and development programs
  • Work from home
Schedule
  • Full-time
Industry
  • IT Services and IT Consulting

This role offers a dynamic and fast-paced environment where you can grow and develop your skills.

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