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Property Manager

2 months ago

Davao City, Davao, Philippines Filinvest Group Full time
Job Summary

The Property Manager is responsible for the efficient and economic management of clients' assets and finances with the highest level of integrity and excellence. This role ensures strict compliance with the Management Agreement between Filinvest Group and the assigned property, including Master Deed & Declaration of Restrictions, House Rules & Regulations, and ByLaws. The Property Manager enforces the Policy Guidelines of the Company and the Client as promulgated by the Board of Trustees.

Key Responsibilities

• Coordinate with different organizations, agencies, and/or offices in relation to the assigned property.
• Supervise all personnel assigned in the specific property, including those from other sub-contracted services such as housekeeping, grounds keeping, engineering, maintenance, and security.
• Attend and supervise general maintenance requirements, security, and safety control, and cleanliness of the assigned property.
• Address and respond to residents' concerns, complaints, and inquiries.
• Act as mediator on issues between residents before elevating the issue to the Grievance Committee head.
• Prepare and submit monthly management reports and/or other reports as required by the management, direct superior, or division head.
• Insure and keep insured on behalf of the client, the assigned property against loss or damage by fire and other risks or perils as deemed necessary and as approved by the Condominium Corporation or Homeowners Association.
• Recommend programs and/or action plans to maintain and improve all facilities and services in the assigned property.
• Prepare meeting agendas and materials for the Board Meetings, General Membership meetings, and other special meetings.
• Implement policies and programs as promulgated by the Board of Trustees.
• Prepare correspondences, circulars, Quarterly Newsletters, memoranda, and the like for the information of Unit Owners, Tenants, and/or Occupants, reviewed and duly approved by QA department, immediate heads, Board of Trustees, and PD/Marketing as applicable.
• Ensure that all construction and fit-out works are compliant with the building code and LGU regulations.
• Conduct monthly Board of Trustees meetings, Annual General Membership Meeting (AGMM), monthly vendors' evaluation, weekly toolbox, and coordination meetings.
• Ensure all legal/conveyance documents are properly filed and available on site, such as but not limited to as-built plans, permits, and licenses, minutes of the meetings, financial records, and other pertinent documents.
• Safeguard residents' security and confidentiality standards specifically on data handling.
• All other duties as may be deemed necessary from time to time.

Requirements

• Graduate of any of the following: Engineering, Architecture, Business Administration, or other related disciplines.
• At least three years' work experience in a managerial capacity in Building facilities/Village/Estate management or other related service industry.
• Willing to work onsite at Davao City.

Competencies and Skills Required

• Planning and Organizing Skills
• People Management
• Critical Thinking
• Leadership
• Decision making
• Communication Skills
• Initiative and Innovation
• Professionalism
• Good external and internal relations
• Management Information System