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Business Operations Coordinator

2 weeks ago

Cebu City, Central Visayas, Philippines Lennor Group Full time

About Lennor Group

A fast-growing, commercially driven organization seeks a highly organized Executive Assistant to support our leadership team and drive operational efficiency.

The ideal candidate will work closely with Account Executives and the Head of Sales, ensuring seamless coordination of critical tasks. Responsibilities include managing schedules, arranging business trips, and handling professional correspondence with top-tier executives.

Key responsibilities:

  1. Manage Executive Communications: Oversee email correspondence for Account Executives, ensuring timely follow-ups, meeting debriefs, and coordination of next steps.
  2. Meeting Preparation & Documentation: Organize agendas, align on discussion points, confirm attendee readiness, and handle legal document preparation and signatures.
  3. High-Level Client Engagement: Communicate professionally with top-tier clients, including fund managers, entrepreneurs, and executives.
  4. Travel & Scheduling Coordination: Plan and arrange commercial trips, book transportation and accommodations, and secure at least three prospect meetings per day to maximize efficiency.
  5. Sales Dashboard Management: Maintain accurate prospect details, track deal progress, and document clear meeting summaries.

Requirements:

  • 5-7 years of experience in a fast-growing, commercially driven organization.
  • Exceptional English writing skills with strong phrasing, diplomacy, and a commercial mindset.
  • Highly organized with meticulous attention to detail and ability to structure processes effectively.
  • Strong team player who can work independently and efficiently.
  • Proactive, initiative-driven, and capable of impactful communication within the team.