Executive & Project Management Professional

3 days ago

Quezon City, National Capital Region, Philippines beBeeExecutive Full time ₱650,000 - ₱850,000
Job Title: Executive & Project Management Assistant

Overview:

This role involves providing end-to-end support across executive needs, project management, and operational coordination.

  • Manage calendars, appointments, and scheduling with proactive conflict resolution.
  • Handle personal errands, research vendors/services, and coordinate lifestyle needs.
  • Screen and manage communications (email, Slack, phone), ensuring timely responses.
  • Organize complex meetings (virtual/in-person), prepare agendas, gather materials, and capture minutes.

Key Responsibilities:

Travel & Logistics Management:

  • Anticipate all travel needs, including accommodations, meals, and personal care.
  • Build comprehensive itineraries with contingency planning.
  • Coordinate amenities, vendors, and local arrangements.

Project & Task Management:

  • Maintain project plans in a suitable platform, assign tasks, track deadlines, and ensure deliverables.
  • Manage daily agendas, meeting prep, and top-of-day reminders for executives.
  • Track backend project progress across multiple clients/accounts.
  • Support reporting and data entry into project boards and dashboards.
  • Assist with ad-hoc tasks such as light content creation, vendor coordination, and updating templates.

Qualifications and Skills:

  • Strong organizational skills with attention to detail.
  • Excellent communication skills (written & verbal) across all organizational levels.
  • Ability to work US hours.
  • Comfortable facilitating live calls and documenting action items in real-time.

Nice-to-Haves:

  • Experience in marketing, creative agency, or tech/startup environments.
  • Familiarity with CRM systems, AI tools (e.g., ChatGPT), and project documentation best practices.
  • Exposure to compliance, vendor coordination, or light client communications.
  • Strong time management skills and ability to adapt quickly to changing needs.

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