Multifaceted Administrative Professional

7 days ago


Tanauan, Calabarzon, Philippines beBeeBilingual Full time $50,000 - $75,000
Administrative Support Specialist

We are seeking a detail-oriented and organized individual to join our team as an Executive Assistant with bookkeeping skills.

This multifaceted role involves supporting executive leadership while maintaining critical financial tracking for various construction and property management projects.

The ideal candidate will thrive in a fast-paced environment where accuracy, communication skills, and the ability to prioritize are essential.

In this dynamic position, you will manage and maintain professional calendars and schedules for executives, track and monitor expenses, perform thorough receipt analysis, and coordinate maintenance requests.

You will also serve as a key administrative point of contact, facilitating smooth operations between executives, vendors, and other stakeholders.

Responsibilities
  • Manage and maintain professional calendars and schedules for two executives.
  • Track and monitor expenses across multiple ongoing construction and property management projects.
  • Perform thorough receipt analysis and accurate data entry into QuickBooks for proper financial tracking and reporting.
  • Coordinate maintenance requests for existing properties by communicating effectively with pre-selected vendors.
  • Serve as a key administrative point of contact, facilitating smooth operations between executives, vendors, and other stakeholders.
Requirements
  • Experience in real estate, property management, or construction industries.
  • Previous experience with QuickBooks is required.
  • Familiarity with Buildium property management software is not required but highly desired.
  • Client management experience.
  • Basic bookkeeping skills and understanding of financial record-keeping.
  • Excellent organizational abilities with strong attention to detail.
  • Outstanding written and verbal communication skills for professional vendor coordination.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Self-motivated with a willingness to learn new systems and processes.
Benefits

As an independent contractor, you will enjoy a range of benefits, including the possibility of a pay increase upon obtaining a Premium Executive Assistant Certification.

Additionally, you will have access to HMO Coverage, work from home permanently, and benefit from immediate hiring and a steady freelance job.



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