Administrative Professional

1 week ago

Pasig, National Capital Region, Philippines beBeeCompliance Full time ₱1,200,000 - ₱1,500,000
Job Summary

The ideal candidate will oversee office maintenance, supervise outsourced services, manage office supply inventory and ensure workspaces are well-maintained.

This role requires strong organizational abilities, attention to detail and multitasking capability. The successful candidate must possess effective communication skills and a strong command of written and verbal English.

  • Key Responsibilities:
  1. Office Administration & Facilities Management: Oversee daily operations, including office maintenance and facilities management.
  2. Reception and Front Desk Support: Provide exceptional customer service, manage calls and correspondence, maintain logs and ensure a professional front desk experience.
  3. Purchasing & Vendor Coordination: Source and manage vendors, process purchase orders, track deliveries and maintain procurement records.
  4. Permits, Licenses & Regulatory Compliance: Handle permit applications/renewals, liaise with government offices, manage compliance documentation and act as ISO Coordinator.
  5. Health, Safety & Environment (HSE): Serve as Safety Officer, implement OSH-compliant safety protocols, conduct drills and maintain safety records.
  6. Travel and Itinerary Management: Arrange travel bookings, prepare itineraries and ensure cost-effective arrangements.
  7. Cross-Departmental Support & Reporting: Assist internal teams administratively, prepare reports and checklists and support various special projects.
  8. Other Duties: Perform other assigned tasks to support overall company operations.
Qualifications
  • Education: Bachelor's degree in office administration, business management or a related field.
  • Experience: Minimum 24 years of experience in a similar administrative or compliance-focused role.
  • Technical Skills: Knowledge of ISO certification processes, MS Office proficiency and office systems management.
  • Soft Skills: Strong organizational abilities, attention to detail, multitasking capability and effective communication skills.
  • Language: Strong command of written and verbal English.
What We Offer
  • Market competitive salary and allowances
  • Health insurance and group life insurance
  • Fixed weekends off; day shift schedule
  • Opportunity for hybrid setup
  • Paid time off and birthday leave
  • Learning and development opportunities
  • Employee recognition and rewards
  • Diverse and positive work environment

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