Property Administrator

1 day ago

Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time ₱1,200,000 - ₱1,400,000
Job Description

You will work as a highly organized and detail-oriented professional who excels in handling administrative responsibilities such as calendar management, task organization, email management, call handling, database management, and document preparation.

Take pride in your attention to detail and ability to identify foreseeable issues and propose viable solutions. Be a confident communicator who is not afraid to ask questions, share ideas, and express suggestions for continued success.

Key Responsibilities
  • Perform an array of administrative tasks including answering correspondence, handling calls from vendors and tenants, scheduling appointments, following up on work order status, updating meeting agendas, and taking notes during meetings.
  • Act as a point of contact and filter between tenants, supervisors, and vendors.
  • Open and close work orders and follow up to ensure their completion.
  • Improve current processes by creating standard operating procedures and process documentation to increase organizational efficiency.
  • Enter data into software and spreadsheets from leases.
  • Assist with tenant screening and draft leases from templates for approval.
  • Manage multiple projects and tasks across programs and functions, keeping communication lines open to address roadblocks and challenges in real-time.
  • Update a weekly to-do list and follow up to ensure tasks are complete.
  • Monitor compliance issues and resolve them in collaboration with relevant parties.
  • Perform additional tasks such as researching new vendors, checking leases for accuracy, and more.
  • Manage accounts payable, including processing invoices, entering them into Yardi, paying utility bills, and calling utilities for connections.
  • Pull ledgers for legal cases and follow up with lawyers on case statuses.

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