HVAC Administrative Coordinator

1 day ago

Iloilo City, Western Visayas, Philippines beBeeAdministrative Full time ₱7,800 - ₱38,400

Job Summary

">
  • We are seeking a highly organized and detail-oriented professional to manage the administrative and operational tasks of our company. The ideal candidate will be responsible for multitasking efficiently, staying ahead of deadlines, and ensuring smooth operations. This role requires excellent communication skills, a proactive attitude, and the ability to manage various tasks related to job coordination, customer communication, project management, compliance, and marketing.
">

Key Responsibilities:

">
  • Job Coordination & Documentation:">
    • Handle work orders, change orders, submittals, RFIs, and RFPs
    ">
  • Customer & Vendor Communication:">
    • Communicate with clients, vendors, and contractors via email, phone, and WhatsApp
    ">
  • Project & Office Management:">
    • Assist with bids/proposals, track equipment rentals, material purchases, and change orders
    • Maintain communication with on-site project managers
    ">
  • Compliance & Safety:">
    • Assist with site-specific safety plans and ensure all regulatory paperwork is properly managed
    ">
  • Marketing & Social Media:">
    • Help manage our online presence, customer engagement, and brand awareness
    ">
  • HVAC Plans & Vendor Pricing:">
    • Review HVAC plans and specifications, pull necessary information to request pricing from vendors
    • Track all vendor estimates and submittals using Monday.com
    ">
  • PlanSwift & Estimating Support:">
    • Utilize PlanSwift to review takeoffs, measure materials, and assist in preparing estimates
    ">

Qualifications:

">
  • Proven experience in HVAC, construction, or a related industry
  • Familiarity with HVAC plans and specifications and effective communication with vendors for pricing and materials
  • Proficiency in using Monday.com to track project progress, vendor estimates, and submittals
  • Proficient in PlanSwift for takeoffs and estimation support
  • Strong organizational and time management skills, with the ability to handle multiple priorities in a fast-paced environment
  • Excellent verbal and written communication skills
  • Proactive, adaptable, and able to anticipate company needs
  • Proficiency in Gmail, Google Sheets, Google Docs, Monday.com, WhatsApp, PlanSwift, and RingCentral
">

Preferred Skills:

">
  • Experience with other project management and communication tools
  • Knowledge of compliance and safety regulations in the HVAC industry
  • Strong problem-solving skills and ability to work independently
  • Ability to manage social media platforms and contribute to marketing efforts

  • Customer Service Representative

    1 day ago

    Iloilo City, Western Visayas, Philippines beBeeRepresentative Full time ₱300,000 - ₱500,000

    Customer Service Representative - HVAC SpecialistWe are seeking a skilled and knowledgeable Customer Service Representative to manage customer communications related to heating, ventilation, and air conditioning (HVAC) services. As an HVAC specialist, you will be responsible for handling both incoming and outgoing calls with professionalism and expertise to...

  • HVAC Operations Coordinator

    1 day ago

    Mandaue City, Central Visayas, Philippines beBeeAdministrative Full time $7,800 - $8,400

    Job Title: HVAC Office AdministratorWe are seeking a detail-oriented and organized professional to manage the administrative tasks of our company. The ideal candidate will be responsible for multitasking efficiently, staying ahead of deadlines, and ensuring smooth operations.This role requires excellent communication skills, a proactive attitude, and the...

  • Administrative Coordinator

    1 day ago

    Iloilo City, Western Visayas, Philippines beBeeAdministrative Full time ₱1,500,000 - ₱2,500,000

    Summary:This role provides comprehensive support to senior leadership, including calendar management, meeting scheduling and coordination across multiple stakeholders.The ideal candidate will have experience as an Executive Assistant in a fast-paced environment, with strong organizational skills and attention to detail.They will be able to manage email and...

  • Administrative Coordinator

    1 day ago

    Iloilo City, Western Visayas, Philippines beBeeScheduling Full time $5,760 - $62,080

    Are you looking for a role that combines organization and customer service skills? This Scheduling Coordinator position may be the perfect fit. We are seeking an individual who can efficiently schedule estimators and service technicians, while delivering outstanding customer service to both clients and our executive team.Key ResponsibilitiesAnswer inbound...

  • Chief Administrative Coordinator

    1 day ago

    Iloilo City, Western Visayas, Philippines beBeeExecutive Full time $40,000 - $55,000

    Key Role ResponsibilitiesCoordinate calendars, travel arrangements and meetings with precision.Manage sensitive patient data confidentially.Book appointments, follow-ups and reminders accurately.As a detail-oriented professional, you will be responsible for:Managing calendars and coordinating meetingsHandling patient information discreetlyScheduling...

  • Administrative Operations Coordinator

    1 day ago

    Iloilo City, Western Visayas, Philippines beBeeVirtual Full time ₱7,200 - ₱7,800

    Virtual Support ProfessionalWe are seeking a highly skilled Virtual Support Professional to join our team. As a Virtual Support Professional, you will play a vital role in supporting healthcare professionals and businesses with administrative tasks.This remote position is ideal for an individual with excellent communication skills, strong organizational...

  • Administrative Operations Coordinator

    1 day ago

    Iloilo City, Western Visayas, Philippines beBeeOperations Full time ₱4,500 - ₱6,500

    We are currently seeking an experienced and organized Administrative Operations Support Officer to join our team. This role plays a vital part in facilitating daily operational functions across multiple departments, including Customer Service, Finance, Procurement, and Human Resources.Key Responsibilities:Providing exceptional customer service by responding...

  • Property Management Administrative Coordinator

    1 day ago

    Iloilo City, Western Visayas, Philippines beBeeAdministration Full time $45,000 - $65,000

    Administrative Assistant for Property ManagementWe are seeking an organized and detail-oriented individual to support our property management team. The role involves daily administrative tasks, project-based work, and opportunities for ownership of key processes.The ideal candidate will have 2-3 years of administrative experience, preferably in real estate,...

  • Senior Administrative Coordinator

    1 day ago

    Iloilo City, Western Visayas, Philippines beBeeExecutive Full time $45,000 - $65,000

    Operations Support SpecialistWe are seeking a highly organized and detail-oriented Operations Support Specialist to provide exceptional support to our executive team.This role is perfect for someone who is proactive, resourceful, and takes ownership of complex projects with minimal oversight. If you have a passion for teamwork, accountability, and delivering...

  • Medical Administrative Specialist

    1 day ago

    Iloilo City, Western Visayas, Philippines beBeeIntake Full time ₱450,000 - ₱600,000

    Job Title: Medical Virtual Assistant / Intake CoordinatorThe Medical Virtual Assistant / Intake Coordinator plays a vital role in ensuring seamless patient intake, administrative support, and healthcare coordination.Key Responsibilities:Patient Intake Management: Gather and verify patient demographic information and insurance detailsAppointment Scheduling:...