Financial Operations Specialist

2 days ago

Taguig, National Capital Region, Philippines beBeeAccounting Full time $50,000 - $60,000
Job Title: Financial Operations Specialist

 

We are seeking an experienced and detail-oriented Financial Operations Specialist to manage the bookkeeping operations across our businesses. This role involves ensuring accuracy, timeliness, and compliance in all financial transactions.

Key Responsibilities:

  • Bank & Account Reconciliations:
    Perform weekly or monthly reconciliations for all accounts, including bank accounts, credit cards, Stripe, and GoCardless accounts.
    Provide clients with reconciliation reports, detailing uncleared receipts, payments, and any unidentified transactions or errors.
  • Invoice Management & Billing:
    Ensure that invoices for all businesses are issued in a timely manner, hitting the billing deadlines consistently.
    Review all invoices to ensure they are correctly attached to the appropriate projects and that no discrepancies exist.
  • Daily Transaction Recording:
    Accurately record all daily financial transactions, including sales, invoices, receipts, and payments, into the accounting system.
  • Financial Reporting:
    Prepare and deliver key financial statements, including income and payment statements, and profit and loss accounts, ensuring accuracy in all reporting.
  • Accounts Payable & Receivable Management:
    Ensure that all accounts payable (AP) invoices are processed and approved in a timely manner, keeping track of vendor payments.
    Maintain accounts receivable records, ensuring client payments are recorded accurately and on time.
  • Tax Compliance & Reporting:
    Fulfill relevant tax forms and liaise with accountants to ensure compliance with UK tax regulations.
  • Month-End Close:
    Complete month-end closing procedures by reconciling all accounts and ensuring that financial records are up to date.
  • Client Communication:
    Maintain timely and professional communications with clients on financial matters, including clarifications on reconciliations, invoices, or other financial queries.
  • Software & Systems Management:
    Use accounting systems such as Xero, Dext, and ApprovalMax for processing transactions, managing invoices, and ensuring financial data is up to date.
  • Confidentiality & Data Security:
    Handle all commercially sensitive and valuable financial information with the highest level of confidentiality and security.

Qualifications & Requirements:

Proven experience as a bookkeeper, preferably with experience managing finances for multiple businesses or clients.

Familiarity with UK accounting practices and tax regulations is highly preferred.

Strong proficiency in Xero and Dext accounting software.

Excellent attention to detail, organizational skills, and the ability to manage multiple tasks and deadlines.

Strong communication skills, with the ability to work effectively with clients and internal teams remotely.

The ideal candidate will be able to work independently while managing time efficiently.

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