Asset Management Specialist

5 days ago


Manila, National Capital Region, Philippines Asian Development Bank Full time

About Us

Asian Development Bank (ADB) is a leading international development finance institution committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific. Our vision under Strategy 2030 combines finance, knowledge, and partnerships to fulfill our expanded goals.

We want to ensure that everyone has equal opportunities to work in an inclusive environment. We encourage all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Job Overview

The Associate Asset Management Officer will be responsible for managing efficient inventory control implementation, database systems maintenance and administration, service provider contract management, and providing administrative support to other asset management functions.

Your Responsibilities

  • Manage physical inventory count (PIC) for ADB assets and supplies with service providers and end-users; implement inventory controls and procedures.
  • Analyze PIC reconciliation results and reports; submit final reports.
  • Contribute to the maintenance of Oracle Fixed Asset Registry and eProcurement by ensuring updates of databases based on PIC results; review approved adjustment memos and update eProc inventory.
  • Process monthly backcharging reports for office supplies requisitions under Technical Assistance, Field Office, and other project charge accounts; submit memos; process payments for TA requisitions.
  • Review and validate gate passes in eServe facility for ADB assets.
  • Manage the database of all PIC related activities.
  • Monitor the compliance with contract provisions on annual physical inventory count by service provider.
  • Participate in audit reviews and implementation of action plans, conduct review, and submit attestation reviews and business process maps; implement ISO initiatives on waste and energy reduction, and other departmental projects.
  • Contribute to strategic review and planning for Asset Management Services on fixed assets and inventory count activities through the review and improvement of ADB policies, procedures, and guidelines; identification of efficiency measures or streamlining opportunities.
  • Perform other duties that may be assigned and reflected in the incumbent's work plan.

Requirements

  1. Bachelor's degree in business administration, accounting, engineering or related fields and preferably with advanced training.
  2. At least 5 years of relevant professional experience.
  3. Leadership experience with supervisory skills.
  4. In-depth knowledge of policies in asset management, inventory control and reconciliation.
  5. Working knowledge of ISO 14001 and OHSAS 18001 standards and best practices in asset management including storeroom operations, receiving, and disposal.
  6. Working knowledge of an international institution's IT systems and computer-based applications.
  7. Excellent command of written and verbal communication skills in English.


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