Business Operations Coordinator

2 weeks ago

Angeles City, Central Luzon, Philippines beBeeAdministrative Full time
Job Overview

As an Office Admin & Contracting professional, you will play a crucial role in supporting our business operations.

Responsibilities include answering phone calls promptly and politely, participating in daily huddles, and providing updates on completed work.

Key Responsibilities:
  • QuickBooks Online / Contracts:
    • Typing purchase orders, entering vendor bills, and drafting subcontract agreements.
  • Accounts Receivable / Customer Invoicing: Assisting with following up unpaid debtors.
  • Inventory Management & Product Ordering:
    • Initiating new orders for material supplies when stock takes are low as per the warehouse.
  • Process Vendor Bills:
    • Opening and managing credit accounts with vendors.
    • Vendor negotiating – combining orders and requesting better discounts.
    • Entering vendor invoices into QB and matching to Vision Line Purchase Orders.
  • Process Rebates: Filling in rebate applications, gathering all relevant information from clients including utility bills and W9 forms, also filing necessary rebate documents online.
  • Other Administrative Tasks: Ensuring current insurance certificates for vendors are on file, obtaining/submitting township permits for projects; also phone answering as required.
Office Administration Assistance:
  • Checking incoming emails and responding where possible.
  • Preparing/editing proposals, spec sheets, agreements, and energy analysis excel spreadsheets.
  • Reviewing all work and self-editing before sending, being detail-oriented in your data entry phase.
  • Proposals to be typed efficiently and accurately.
  • Prompt and courteous follow-up of prospective clients to ensure receipt of LED lighting proposals sent out with personal phone call and/or emails; also establishing standard emails.
  • Managing sales tax exempt certificate distribution to appropriate parties.
Qualifications
  • Ongoing development of your skillset in appropriate CRM software and maintaining systems in conjunction with such as PipeDrive, Smartsheet, QuickBooks Online, Office 365, Google Sheets & Forms, Excel, LinkedIn, and RingCentral as required. Systems are iterative and may evolve and change to suit current needs.
Why Join Our Team?

Our workplace is exciting, surrounded by smart, talented, and motivated professionals who support clients across various regions. We help clients in planning, building, and managing dedicated offshoring teams. Enjoy great perks and benefits such as in-house medical team and HMO coverage. We maintain a healthy workplace that promotes collaboration, creativity, and teamwork. It's essential for us to help you advance your career by elevating growth strategies and learning opportunities throughout your career journey with us.

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