Senior Project Manager

1 week ago

San Juan, National Capital Region, Philippines beBeeLegal Full time $70,000 - $85,000
Job Description

We are seeking a Legal Coordinator to oversee the efficient progression of client matters by managing workflows, tracking case statuses, and resolving workflow issues. This role ensures timely task completion, supports reporting, and promotes clear communication to maintain high operational standards.

Responsibilities
  • Monitor and track the firm's legal workflow pipeline to ensure tasks and cases progress within deadlines and milestones.
  • Review case statuses weekly to identify overdue tasks, retainer replenishment needs, or delays requiring attention or resource adjustments.
  • Communicate with attorneys, paralegals, and support staff to clarify task assignments, address workflow issues, and ensure progress is maintained.
  • Assist in preparing and maintaining reports to highlight case progress, workflow patterns, and areas needing improvement.
  • Conduct routine checks in the case management system to ensure deadlines, time entries, and documentation are accurate and up-to-date.
  • Coordinate and facilitate case status meetings with the legal team, ensuring active cases are discussed, next steps identified, and tasks assigned appropriately.
  • Provide updates to the Administrator on case pipeline status and escalate ongoing challenges requiring higher-level intervention.
  • Assist in implementing changes or improvements to workflows as directed by leadership, offering feedback and suggestions when appropriate.
Requirements
  • 3 years of experience in a legal environment (e.g., case coordination, paralegal work, or legal operations).
  • Strong understanding of legal workflows and case management processes.
  • Proficiency with Microsoft Office Suite and case management systems.
  • Commitment to maintaining confidentiality and exercising discretion with sensitive information.
  • General knowledge of legal terminology and procedures.
  • Exceptional organizational skills with attention to detail and accuracy.
  • Fully fluent in English.
  • Ability to work U.S. business hours (Pacific, Central, or Eastern Time).
  • Career-oriented mindset; this position is for serious, long-term candidates.
Preferred Qualifications
  • Experience with case management software and legal workflow tools; familiarity with Clio is a plus.
  • Certification in legal studies is preferred.
About Our Company Culture
  • Fast-paced, collaborative environment.
  • Warm, friendly company culture.
  • Ongoing opportunities for growth and advancement.

This is a full-time, long-term role dedicated to one client. All roles at our organization are 100% remote.

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