Project Coordinator

1 day ago

Taguig, National Capital Region, Philippines beBeeProject Full time ₱3,000 - ₱4,000
Job Title: Project Coordinator

We are looking for a highly organized and detail-oriented individual to fill the role of Project Coordinator. The successful candidate will be responsible for managing multiple projects simultaneously, ensuring timely completion, and maintaining accurate records.

  • Key Responsibilities:
  • Manage client communications, including inquiries, project updates, and scheduling;
  • Maintain constant communication with clients throughout the project lifecycle;
  • Qualify leads in real-time and update CRM deals as they progress through the pipeline;
  • Organize complete documentation for each job, ensuring all project information is centralized and retrievable within minutes;
  • Schedule jobs in advance, taking into account workloads, travel times, and material/supply requirements;
  • Conduct regular job audits (daily/weekly) to ensure timesheets are updated, variations are recorded, and costs/allowances are properly tracked;
  • Manage supplier coordination, including price book updates, ordering materials, and ensuring delivery schedules align with project timelines;
  • Ensure all required documents and information are completed before each project stage milestone;
  • Maximize utilization of project management software features;
  • Coordinate trades, materials, and documentation to ensure everything is in place when needed;
  • Maintain compliance records and ensure all job cards are complete and up-to-date;
  • Create and enhance Standard Operating Procedures (SOPs) starting with communications, operations, and admin tasks;
  • Develop process workflows for the entire client journey from onboarding through project management to quality control and aftercare;
  • Establish consistent procedures for supplier price checking, job costing, and data input;
  • Create QC checklists and job auditing processes to ensure standardization across all projects;
Requirements:
  • Strong experience with construction project management software, preferably Wunderbuild or similar platforms;
  • Proficiency with accounting software integration, particularly Xero;
  • Excellent written and verbal communication skills with ability to manage client relationships professionally;
  • Experience with CRM systems and lead qualification processes;
  • Strong organizational skills with attention to detail and ability to manage multiple projects simultaneously;
  • Understanding of residential construction processes, terminology, and typical project workflows;
  • Ability to create and maintain documentation, SOPs, and process workflows;
  • Experience with supplier management and procurement coordination;
  • Knowledge of construction compliance requirements and quality control processes;
  • Proficiency with digital tools including Trello, screen recording software (Komodo/Loom), and Google Workspace;

Benefits include:

  • HMO Coverage in eligible locations;
  • Permanent work from home opportunity;
  • Immediate hiring available;

Application instructions:

  • Please apply directly to the link provided; you will be redirected to our Career Site. Complete the initial requirements, including the voice recording, prescreening assessment, and technical check of your computer/device.
Seniority level:
  • Associate
Employment type:
  • Full-time
Job function:
  • Administrative
  • Industries: Staffing and Recruiting

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