Procurement Operations Specialist New Manila

7 days ago

Manila, National Capital Region, Philippines Financial Times group Full time
About the Role

The Financial Times group is committed to delivering high-quality information, news, and services globally. We are seeking a skilled Procurement Operations Specialist to facilitate our end-to-end procure to pay process, including setting up new suppliers and processing contracts for goods and services using Coupa.

This role involves maintaining supplier contact records, supporting contract approval processes, and ensuring compliance with internal policies. The successful candidate will be proactive in resolving issues, implementing working practices, and identifying opportunities for improvement.

  • Facilitate the contracting process by issuing approved legal documentation for signature and ensuring all signed documentation is correctly uploaded in Coupa.
  • Enter contract information accurately, including start dates, notice dates, auto-renewal settings, and assigning contract owners.
  • Perform Supplier Financial Risk Screening using Dun and Bradstreet.
  • Maintain accurate supplier information, including addresses and contacts, for contract close-out, extensions, or renewals.
  • Manage PO-exempt supplier lists, notifying business users as necessary.
  • Resolve PO issues in Coupa where email addresses are missing.
  • Provide management information and reporting on pending renewals.
  • Collaborate with stakeholders to provide guidance on procurement policies and Coupa usage.
  • Communicate updates about the Procurement Ops team through internal platforms.
  • Create and distribute exception reports.
  • Manage queries and resolve issues via Freshservice.
  • Offer ad-hoc analytical support to the Procure to Pay team.

Requirements:

  • Bachelor's degree in Finance, Accountancy, or equivalent.
  • At least 2 years of experience in Procurement or Procure to Pay teams, with strong communication skills.
  • Experience operating Source to Pay platforms, preferably Coupa, with knowledge of core functionalities and modules.
  • Strong knowledge of procurement operations processes, including contracting, query management, supplier enablement.
  • Proficient English language skills, both written and verbal.
  • Ability to engage with stakeholder groups across the business, Global and Local units, and suppliers.
  • Analytical and problem-solving skills for reporting and query management.
  • Highly organized, managing workload to timelines and priorities.
  • Adaptable to changes in scope, direction, and/or timelines.
  • Strong administrative skills with process adherence.
  • Results-driven and self-motivated.
  • Microsoft Office and Google proficiency.

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