
Administrative Support Specialist
2 days ago
Are you looking for a remote administrative position? We are seeking an experienced Secretary/Bookkeeper to join our team.
Key Responsibilities- Manage incoming calls and direct them appropriately or take messages
- Process work orders and update job statuses as needed
- Create and process invoices accurately and on time
- Assist with accounts payable and receivable entries
- Research permit and license requirements for new projects, job sites, or services
- Maintain and organize digital and paper records for jobs, invoices, and documentation
- Assist with scheduling, email correspondence, and other office tasks as needed
- Provide administrative support to management and field staff
- Proven experience in an administrative or bookkeeping role
- Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
- Excellent phone etiquette and communication skills
- Strong organizational and multitasking abilities
- Ability to work independently and handle confidential information
- Familiarity with permit/license research or willingness to learn
- High attention to detail and accuracy in data entry and invoicing
Purely remote work opportunity
Night Shift (EST)
Weekly pay
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