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Financial Operations Specialist

2 months ago

Tuguegarao City, Cagayan Valley, Philippines WHR Global Consulting Full time
Accounting and Payroll Specialist Role Overview

The Accounting and Payroll Specialist at WHR Global Consulting plays a critical role in maintaining the financial integrity of our business operations. This position requires a strong background in QuickBooks Online, payroll administration, and accounts payable and accounts receivable functions.

Key Responsibilities:

Bookkeeping and QuickBooks Online Management
  • Perform daily bookkeeping tasks to ensure all financial transactions are accurately recorded.
  • Maintain and reconcile accounts using QuickBooks Online, ensuring the general ledger is up-to-date and all entries are correctly categorized.
Payroll Administration
  • Administer payroll for employees and contractors, including processing commission reports from our call center management.
  • Ensure timely and accurate disbursement of payroll in accordance with company policies and applicable laws.
  • Maintain payroll records and respond to payroll-related inquiries from employees.
Accounts Payable
  • Manage the full cycle of accounts payable using Ramp, a cloud-based software that integrates with QuickBooks.
  • Review, verify, and process vendor invoices, ensuring timely and accurate payment of expenses.
  • Reconcile account balances and resolve discrepancies with vendors as necessary.
Accounts Receivable
  • Oversee accounts receivable functions, including invoicing clients through QuickBooks and ensuring timely collection of payments.
  • Monitor customer accounts for delayed payments and initiate follow-up actions to ensure collection.
  • Prepare monthly accounts receivable aging reports for management.
Accounting Subledger Maintenance
  • Develop and maintain detailed subledger schedules, including employee and contractor pay, PTO tracking, and loan disbursements under a revolver loan document with one of our partners.
  • Evaluate the accuracy of subledgers and reconcile them with the general ledger on a regular basis.
  • Prepare reports related to compensation, loans, and other key financial metrics for internal and external stakeholders.
Operational and Financial Reporting
  • Collaborate with cross-functional teams to develop operational reports by linking data pulled from the CRM with reports from lead generation partners.
  • Track the profitability of campaigns on a granular level, using data analysis to provide insights into financial performance.
  • Continuously improve the reporting process to drive more accurate and actionable financial insights for decision-making.

Requirements and Qualifications:

  • Proven experience with QuickBooks Online and cloud-based accounting software (e.g., Ramp).
  • Strong understanding of payroll administration, particularly with commission-based structures.
  • Familiarity with accounts payable and accounts receivable processes.
  • Experience with maintaining accounting subledgers and producing detailed financial reports.
  • Advanced proficiency in Excel or other data analysis tools.
  • Excellent attention to detail, problem-solving abilities, and commitment to accuracy.
  • Strong communication skills and the ability to work cross-functionally with various departments.
  • Ability to work in a fast-paced environment with shifting priorities.
  • Ability to work well both collaboratively and independently.
  • Experience working in a CRM-driven environment, specifically in developing operational reports, is a strong plus.
  • Prior experience in financial analysis or reporting tied to campaign profitability or other marketing/lead-gen initiatives is a strong plus.
  • Familiarity with revolving loan documents and the associated tracking of disbursements is a strong plus.