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PMO Assistant

1 week ago

Taguig, National Capital Region, Philippines Canon Australia Full time

About Us

CANON AUSTRALIA is a leading provider of innovative imaging solutions. We are committed to delivering exceptional products and services that exceed our customers' expectations.

The Opportunity

We are seeking an experienced Project Coordinator to join our PMO team. As a key member of the team, you will be responsible for providing administrative support to the PMO Manager and assisting in the delivery of projects.

Key Responsibilities

  • Support the PMO Manager with reporting and administrative tasks;
  • Deliver project support to the PMO team, ensuring timely and budget-friendly completion of desired outcomes;
  • Collaborate with involved partners and/or 3rd party providers to facilitate project delivery when required;
  • Maintain effective communication with project stakeholders to meet their expectations;
  • Provide administrative support by taking meeting minutes, creating basic documents and templates, and handling ad-hoc duties;
  • Assist the team in producing and maintaining project plans, project logs, risks, and other documentation as needed;
  • Support the production of project reports for internal and external customers;
  • Facilitate successful hand-over of project deliverables to support teams;
  • Support/Facilitate internal and external hand over meetings to ensure effective support is provided;
  • Identify and support any risks associated with key processes and methodology, escalating where necessary;
  • Ensure that project decisions, changes, exceptions, issues, and risks are recorded, actioned, and escalated where required;
  • Act as the primary CBS representative to the customer for project-related meetings, where required/ requested;
  • Responsible for project documentation standards and compliance, where applicable;
  • Plan, manage, and execute project tasks to ensure delivery of exceptional services;
  • Maintain systems for recording ongoing project tasks and deliverables;
  • Compile project reports and maintain required dashboards for the team;
  • Coordinate and produce reports to support the team, ensuring milestones are met;
  • Perform administration tasks as required through a defined Project Management tool, where applicable;
  • Maintain the project library, filing, recording, and reporting systems on behalf of the project management team, where required;
  • Ensure accurate project delivery forecasting and billing of projects;
  • Maintain project data and the health of data within the Project Management tool, SharePoint, Therefore, SFDC, etc.