Experienced Property Administration Professional

2 weeks ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱350,000 - ₱550,000

Job Role:

Property Administration Assistant

We are seeking an experienced professional to provide administrative support in the Property Management Team. As a key member of the team, you will play a vital role in ensuring quality service and maximising client satisfaction.

Main Responsibilities:

  • Maintain positive relationships with clients and escalate issues as required.
  • Enter all maintenance requests into Property Me and arrange timely completion of instructions obtained by the rental provider.
  • Monitor outstanding jobs and quotes in Property Me to ensure up-to-date information.
  • Add approved invoices to Dropbox and send accounts to the rental provider if they exceed monthly rental.
  • Arrange lease renewals according to instructions from the rental providers and ensure safety compliance has been arranged with contractors.
  • Follow-up reminders and tasks in Property Me software.
  • Schedule routine inspections for property managers.
  • Diarise maintenance requests from renters.
  • Advise landlords and request instructions.
  • Arrange tradesmen if approved and complete maintenance.
  • Check with renters or tradesmen if work is completed.
  • Follow up any outstanding maintenance within five days.
  • Approve invoices as per PM instructions.
  • Rent Arrears Process:
  • Follow up as instructed by PM (sms, emails from PropertyMe).
  • Routine Inspections:
  • Property Manager will advise of routine inspections to be booked for the following month and days/times.
  • Arrange inspections with renters by forwarding letters advising of day and time.
  • SMS day prior as reminder.
  • PME - add any maintenance noted; follow up RRP (owner) or Renter for any follow ups needed.
  • Arrange required maintenance once instructed by the Property Manager.
  • General:
  • Attend Property management and company meetings when invited on zoom.
  • Follow company processes and use required checklists.
  • Ensure emails are responded to in a timely manner.
  • Provide backup support to other staff if required in a timely manner.
  • Routine inspections letters and adding inspections into diaries.
  • Lease renewal letters and updating Property Me (PME) and follow up.
  • Generating lease renewals for all property managers once received instructions: including chasing renters to sign leases, sending fully signed leases to owners and work flowing lease renewal charges to accounts to process.
  • Property Management Administration:
  • Coordinate and prepare new client documentation and follow up of compliance documents.
  • Entering new managements into PME including: property, renter, owner information and relevant information into PME/saving owner instructions and authorities.
  • Organising re-directions of invoices for new managements such as Water, Council and OC fees.
  • Bond lodgements / claims / transfers / audits / renewals / ensure all bond numbers & receipts filed in PME.
  • Entering new creditors into PME and saving relevant docs to PME.
  • Connecting water for all new renters.
  • Providing tenancy details to Direct Connect for utility connections.
  • Process and add incoming invoices to Dropbox for trust accounts.
  • Process and direct trade invoices to Property Managers for approval and updating in PME.

  • Property Administrator

    2 weeks ago

    Manila, National Capital Region, Philippines Sunrays Property Management Inc. Full time ₱600,000 - ₱1,200,000 per year

    The property administrator is responsible for the over-all management of the assigned property and the supervision of on-site office personnel to ensure efficient and effective building operations. Major functions include: Operations, Finance, Security, Housekeeping, Technical and Community development.

  • Property Manager assistant

    5 days ago

    Manila, National Capital Region, Philippines Inform Property Group Full time ₱200,000 - ₱300,000 per year

    FULL TIME/PART-TIME OPPORTUNITY:Property Manager/Admin assistant₱20,000-30,000 per monthPart-time or full-time options available.Work remotely, based in Melbourne Australia.We're looking for an experienced and detail-oriented Property Management Assistant to join start up real estate agency in Melbourne Australia and help deliver outstanding service...

  • Recruiter (Administrative) - Philippines

    2 weeks ago

    Manila, National Capital Region, Philippines Royal York Property Management Full time $40,000 - $80,000 per year

    Position:Recruiter (Administrative)Location: Remote / Toronto, ONCompensation: Base Pay + Commission (Earn C$2000/month)Royal York Property Management is one of Canada's leading property management firms, specializing in leasing and managing thousands of properties across Ontario. We are expanding our recruitment team and are seeking a driven...

  • Experienced Commercial Property Admin Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines VirtueStaff Full time $30,000 - $50,000 per year

    ResponsibilitiesResearch commercial properties and find ownership information Market current listings Backtrace or skip trace to find contact info of property owners Make calls to commercial property owners Provide administrative assistance, including reminders on important dates Assist with the administration and management of commercial properties,...

  • Property Administrator

    5 days ago

    Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱7,200 - ₱7,800

    Job OverviewWe are seeking a dedicated and detail-oriented professional to manage our properties and provide administrative support.Key ResponsibilitiesProvide excellent customer service through phone calls and email correspondenceProcess invoices and maintain accurate financial recordsCoordinate with tenants and potential buyers for property viewingsPerform...

  • Property Manager

    2 weeks ago

    Manila, National Capital Region, Philippines GD Prime Property Management Corporation Full time $60,000 - $80,000 per year

    Key Responsibilities:1. Administration:Serve as the primary point of contact for tenants, facilitating communication and addressing issues and inquiries efficiently.Oversee the leasing process, including tenant applications, lease agreements, and renewals, ensuring compliance with all legal requirements.Maintain accurate and up-to-date property records,...

  • Property Assets Administrator

    5 days ago

    Manila, National Capital Region, Philippines beBeeManagement Full time ₱3,000,000 - ₱4,500,000

    Job OverviewWe are seeking an experienced professional to assume the role of a Property Management Specialist.Key ResponsibilitiesEffective communication with tenants and addressing inquiries in a timely manner.Coordinating maintenance schedules and ensuring lease compliance.Financial management, including rent collections and accounts...

  • Experienced Administrative Professional

    5 days ago

    Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱35,000 - ₱50,000

    Job OverviewWe are seeking an experienced administrative professional to provide high-quality support for the smooth operation of our business.This role requires someone with strong organizational skills and attention to detail to manage digital records and ensure data accuracy.Key Responsibilities:Manage data entry into key business platforms with a focus...

  • Property Administrator

    5 days ago

    Manila, National Capital Region, Philippines beBeeRealEstateManager Full time $7,200 - $7,800

    Job OpportunityWe are seeking a skilled Property Administrator to oversee the day-to-day operations of residential and commercial properties, including leasing, rent collection, maintenance coordination, and budgeting.Key ResponsibilitiesManage tenant relations, including lease agreements, move-ins/move-outs, and dispute resolutionEnsure timely rent...

  • Property Manager

    2 weeks ago

    Manila, National Capital Region, Philippines DMCI Homes Property Management Corp. Full time ₱900,000 - ₱1,200,000 per year

    DMCI Homes Property Management Corp. (DPMC), a subsidiary of DMCI Homes, is looking for a Property Manager.The successful candidate will be hired directly by DPMC.Qualifications:Candidate must possess a Bachelor's Degree related to Property Development, Real Estate Management, Engineering (Civil, Mechanical, or Electrical), Finance, or Business...