Academic Administrator

The Registrar III is a key member of the education and skills development team responsible for ensuring accurate and efficient record-keeping for students.

This individual plays a crucial role in maintaining student records, overseeing their creation, updating, maintenance, and disposition.

• Supervise data recording in students' records ensuring accuracy and efficiency.
• Sign requests for new or transferring students' records verifying authenticity.
• Oversee the creation, updating, maintenance, and disposition of academic records including transcripts and diplomas.
• Assist in revising curricula, school calendar, and other requirements aligning with educational standards.
• Attend to correspondence ensuring prompt compliance with record requests from students, faculty, and external agencies.
• Coordinate graduation preparations, issuing certifications, grades, transfer credentials, clearances, and diplomas as required.
• Verify and authenticate documents released by the office ensuring integrity and legitimacy.

• Bachelor's degree preferably in Education, Business Administration, or related field demonstrating relevant knowledge and expertise.
• 2 years of relevant experience in record-keeping, academic administration, or a related field showcasing ability to maintain confidentiality and discretion.
• 8 hours of relevant training in areas such as data management, academic policies, and record-keeping procedures enhancing professional competence.
• Career Service (Professional) or Second Level Eligibility certification meeting government requirements for public service appointments.

• Planning skills enabling effective coordination and organization of academic events and activities.
• Oral and written communication skills facilitating seamless interactions with students, faculty, and external stakeholders.
• Monitoring and evaluation skills allowing assessment of record-keeping processes and recommending improvements.
• Negotiation skills promoting effective conflict resolution and problem-solving in a fast-paced academic environment.
• Research and development skills staying current with best practices in record-keeping and academic administration.
• Networking and linkaging skills building partnerships with colleagues, alumni, and community leaders.
• Conflict management skills resolving disputes and disagreements in a fair and impartial manner.
• Professional work ethics adhering to institutional values and standards of conduct.
• Analytical and creative thinking approaching challenges with innovative solutions and practical applications.
• Excellent interpersonal relations fostering a positive work environment and contributing to staff morale.

• Intent letter outlining commitment to the position and the institution.
• Personal Data Sheet (CSC Form 212) providing demographic information and employment history.
• Service Records or Certificate of Employment verifying previous work experience and performance.
• Training certificates documenting completion of relevant courses and workshops.
• Performance Evaluation System Ratings highlighting achievements and areas for improvement.
• Previous appointment letters and references verifying job tenure and character.
• Transcript of records/diploma demonstrating academic achievement and qualifications.
• Eligibility certification meeting government requirements for public service appointments.
• Awards/proof of evidences showcasing exceptional contributions and achievements.
• Expert services participation highlighting collaboration and networking opportunities.

TESDA encourages a diverse and inclusive workforce promoting equal opportunities for all applicants.