Board Administrative Officer

2 weeks ago

Taguig, National Capital Region, Philippines Maybank Full time
About the Role

Your key responsibility as a Board Administrative Officer at Maybank will be to provide exceptional support to our Legal and Corporate Secretary. This involves a wide range of administrative tasks, from preparing board materials and circulating matters for approval, to requisitioning office supplies and safekeeping important documents.

You will be responsible for the preparation and delivery of Agenda and Materials for MPI Board of Directors meetings, ManCom meetings and Philmay Property, Inc. (PPI) & Philmay Holdings, Inc.(PHI) Board of Directors meetings; circulation of resolutions, policies and guidelines approved by the Board of MPI, PPI & PHI; coordination with MANCOM, CLC, STECOM and ALCO Secretariat on matters due for Board consideration; coordinates with counterparts in the Parent Bank and its subsidiaries and affiliates on all Board related matters; assumes responsibility for payment of directors per diem and reimbursement of their traveling allowances; Preparation of Director's and Secretary's Certificates as may be needed by other units, departments/divisions; entertains stockholders and answer queries, both written and personal;

Key Responsibilities:

  • Preparation and delivery of Agenda and Materials for MPI Board of Directors meetings, ManCom meetings and Philmay Property, Inc. (PPI) & Philmay Holdings, Inc.(PHI) Board of Directors meetings;
  • Circulation of resolutions, policies and guidelines approved by the Board of MPI, PPI & PHI;
  • Coordination with MANCOM, CLC, STECOM and ALCO Secretariat on matters due for Board consideration;
  • Coordinates with counterparts in the Parent Bank and its subsidiaries and affiliates on all Board related matters;
  • Assumes responsibility for payment of directors per diem and reimbursement of their traveling allowances;
  • Preparation of Director's and Secretary's Certificates as may be needed by other units, departments/divisions;
  • Entertains stockholders and answers queries, both written and personal;
  • Handles the submission of Bio-data of Directors and Other reportorial documents to the Bangko Sentral ng Pilipinas (BSP) and SEC and keeps custody of the same;
  • Assumes responsibility for delivery of mails and/or correspondences received for the Board of Directors;
  • Preparation of periodic reports on list of stockholders and their stockholdings as may be required by the Bangko Sentral ng Pilipinas, SEC and other government agencies;
  • Responsible for the photocopying and systematic filing of the matters for approval, ratification/notation by the Board/Mancom (MPI, PHI & PPI);
  • Receives, records and delivers incoming/outgoing memorandum, correspondences and related documents to concerned departments;
  • Distributes and sorts out Board/MANCOM implementing memos and other corporate documents;
  • Updates, keeps and maintains office records and files;
  • Responsible for proper control of all records, supplies and equipment of the department; and typing correspondences, reports, memos, director's and secretary's certificates, notices of meetings and other matters;
  • Finalizes implementing memos and minutes of Board/ACB/RMC/NCGC and Mancom meetings;
  • Performs routine research on resolutions approved by the Board in relation to queries from other units;
  • Other tasks that may be assigned by the Corporate Secretary from time to time.
About You

We are looking for a highly organized and detail-oriented individual to join our team. As a Board Administrative Officer, you will have the opportunity to work closely with our Legal and Corporate Secretary and contribute to the success of our organization.

To be successful in this role, you will need to have a strong understanding of administrative procedures and be able to work independently with minimal supervision. You will also need to have excellent communication skills and be able to maintain confidentiality when handling sensitive information.

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