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Corporate Services Coordinator

1 week ago


Manila, National Capital Region, Philippines NFF Industrial Corporation Full time

We are seeking an experienced Executive Assistant to join our team at NFF Industrial Corporation. As an Executive Assistant, you will provide high-level administrative support to our top management, ensuring the smooth operation of our daily activities.

Responsibilities:

  • Support the top management with general administrative tasks, including preparing reports, memos, invoices, and other documents.
  • Take and monitor appointments of executives, ensuring timely reminders and notifications.
  • File and retrieve corporate records, documents, and reports, maintaining accurate and up-to-date files.
  • Conduct research and data analysis to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Assist in preparing for meetings, including arranging travel arrangements, booking conference rooms, and coordinating with attendees.
  • Accurately record minutes of meetings, if necessary, and distribute them to relevant parties.
  • Read and analyze incoming memos, submit, and distribute them as needed, maintaining confidentiality when required.
  • Greet and lead visitors to executives if they have an appointment to meet them, providing excellent customer service.
  • Process travel arrangements for executives, including booking flights, hotels, and rental cars.
  • Assist in making renewal of employee's health care and insurance policy, ensuring compliance with company policies.
  • Perform other tasks that may be assigned from time to time, demonstrating flexibility and adaptability.

Qualifications:


• Bachelor's degree in Business Administration or a related field.

• At least one (1) year of experience as an Executive Assistant or other relevant administrative support experience.

• Excellent verbal and written communication skills, with proficiency in Microsoft Office 365.

• Strong organizational and time management skills, with ability to work independently and as part of a team.