Ideal Executive Associate

3 days ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time $9,600 - $14,400
Job Title

Executive Assistant

About the Role:

This is a unique opportunity to become part of a dynamic team, supporting an ambitious entrepreneur who leads three thriving brands. The ideal candidate will have exceptional organizational skills, a growth mindset, and be wellness-aligned.

  • Key Responsibilities:
    • Calendar Management
      • Manage the executive's calendar to prevent conflicts and overlapping appointments
      • Schedule client consultations during preferred time blocks
      • Implement and maintain a color-coded calendar system for clear visibility of different types of commitments
    • Email Management
      • Oversee and organize three separate inboxes, ensuring all emails are reviewed, prioritized, and actioned
      • Respond to emails directly as the assistant, maintaining professionalism and consistency in communication
      • Utilize a custom tool to draft responses aligned with brand voice, tone, and communication standards
    • Content and Social Media Support
      • Monitor and engage with comments and direct messages across business social media accounts
      • Provide light content support, including basic content creation and posting
      • Maintain consistency with brand messaging and tone across all digital platforms
    • Task and Project Coordination
      • File & Document Management
        • Organize desktop files and ensure proper digital filing systems are maintained
        • Upload missing documents to Google Drive for secure storage
        • Lead an initial desktop cleanup project, followed by routine file organization and upkeep
      • AI (Custom Tool) Support
        • Support the development and refinement of custom tools
        • Categorize and streamline existing chat threads into well-labeled folders
      • Canva Management
        • Manage design templates, cover photos, and marketing collateral within Canva
        • Organize existing projects for streamlined access and usability
        • Update and refine brand kits for consistency across all brands
      • Photo & Media Organization
        • Curate and organize an extensive camera roll across iCloud and mobile devices
        • Sort and categorize media into personal and professional collections
      • Personal Administrative Support
        • Travel Planning
          • Arrange travel logistics, including flights, hotel accommodations, and transportation
          • Provide organized itineraries with all relevant details
        • Client Gifting & Referrals
          • Coordinate and execute client gifting initiatives
          • Manage address lists and ensure timely fulfillment
        • SOP & Workflow Development
          • Assist in drafting and implementing Standard Operating Procedures and workflows

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