Project Operations Manager

2 days ago

Calamba, Calabarzon, Philippines beBeeOperations Full time ₱6,000,000 - ₱8,000,000
Job Overview

We are seeking a skilled and detail-oriented Operations Coordinator to join our team. As an Operations Coordinator, you will play a vital role in managing all client communications, ensuring prompt response times during business hours. This includes maintaining regular communication with clients throughout the entire project lifecycle from initial opportunity through aftercare and review requests.

Key Responsibilities:
  • Manage client inquiries, project updates, and scheduling to ensure seamless project delivery.
  • Maintain professional relationships with clients and stakeholders.
  • Qualify leads in real-time and update CRM deals as they progress through the pipeline.
  • Organize complete documentation for each job with easy accessibility to facilitate efficient decision-making.
  • Schedule jobs in advance taking into account workloads, travel times, and material/supply requirements to maximize resource utilization.
  • Conduct regular job audits to ensure timesheets are updated, variations are recorded, and costs/allowances are properly tracked.
  • Manage supplier coordination including price book updates, ordering materials, and ensuring delivery schedules align with project timelines.
  • Ensure all required documents and information are completed before each project stage milestone to maintain compliance and quality standards.
  • Maximize utilization of digital tools and features to enhance operational efficiency.
  • C Coordinate trades, materials, and documentation to ensure everything is in place when needed.
  • Maintain accurate compliance records and ensure all job cards are complete and up-to-date.
  • Create and enhance Standard Operating Procedures (SOPs) starting with communications, operations, and admin tasks to improve overall process efficiency.
Requirements:

To be successful in this role, you should have:

  • Excellent communication and interpersonal skills.
  • Strong organizational and time management skills.
  • Ability to prioritize tasks and manage multiple projects simultaneously.
  • Proficiency in using digital tools and software applications.
  • Familiarity with project management methodologies and principles.
Benefits:

We offer a competitive salary package, comprehensive training programs, and opportunities for career growth and development.

Other Information:

Please note that we are an equal opportunities employer and welcome applications from diverse candidates.

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