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Accounts Payable Lead

2 weeks ago

Manila, National Capital Region, Philippines IQ BackOffice Full time
Job Overview

We are seeking an experienced Senior Accounts Payable Specialist to oversee and manage our accounts payable processes, ensuring accuracy, efficiency, and compliance with U.S. financial regulations.

Key Responsibilities:
  • Accounts Payable Management:
    • Oversee full-cycle Accounts Payable (AP) operations, ensuring timely and accurate invoice processing and payments.
    • Process vendor invoices, employee expense reports, and corporate credit card reconciliations in NetSuite.
    • Perform three-way matching (PO, invoice, and receipt) to ensure accuracy and prevent fraud.
    • Ensure compliance with U.S. tax laws, including sales tax, use tax, and 1099 reporting.
    • Monitor and manage AP aging reports, ensuring payments align with agreed-upon terms.
  • Vendor & Client Coordination:
    • Maintain vendor relationships, resolving disputes, discrepancies, and payment issues promptly.
    • Coordinate with U.S.-based vendors, suppliers, and service providers to ensure compliance with payment terms.
    • Process vendor onboarding, ensuring all W-9/W-8 forms are collected and properly recorded.
    • Collaborate with the procurement and finance teams to ensure seamless AP processes.
  • Reconciliation & Month-End Close:
    • Reconcile AP subledger to the general ledger in NetSuite.
    • Prepare monthly accruals and assist with financial audits.
    • Ensure proper documentation for U.S. compliance audits and SOX controls (if applicable).
    • Generate AP reports for management review and analysis.