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Accounts Payable

4 weeks ago

Manila, National Capital Region, Philippines Satellite Office Full time

ACCOUNTS PAYABLE OFFICER

Work for our global clients and immerse in our rich and diverse company culture where you can thrive, grow and just be aweSOme Apply now and discover the Satellite Office Candidate Experience – recognized as one of BEST among BPO companies worldwide.

Our awesome client, a skin care brand, based in Australia is looking for an Accounts Payable Officer.

WHAT IS AN ACCOUNTS PAYABLE OFFICER?

The Accounts Payable Officer is responsible for managing and processing all accounts payable transactions in a timely and accurate manner, ensuring accurate general ledger coding and appropriate authorizations are obtained for all payments for AUS, USA and EUR. The objective of this role is to provide a consistent and high-quality service across the business, and to manage a good external relationship.

WHAT WILL BE YOUR MAIN RESPONSIBILITIES?

  1. Process supplier invoices (including staff expense claims) into AP ledger in a timely and accurate manner (standard invoice entry. Currently done manually in JDE – will shortly be moving to Concur Invoicing system for more automated process).
  2. Ensure invoices are properly approved in accordance with company policy before payment.
  3. Match invoices to Purchase Order and Delivery Docket (triple match entry). Work with relationship managers for unmatched invoices.
  4. Maintain records for all payments in accordance with company retention policy and audit requirements.
  5. Reconcile vendor statements, investigate discrepancies and resolve payment issues by working directly with suppliers.
  6. Maintain accurate AP sub-ledger and reconcile supplier payments to bank statement.
  7. Preparation of fortnightly payments reports for approval.
  8. Assist in month-end and year-end closing activities.
  9. Assist with internal and external audit requests relating to Accounts Payable.
  10. Proactively contribute to process improvements in accounts payable to streamline processes ensuring accurate accounting.

WHAT ARE WE LOOKING FOR?

  1. Proven experience in accounts payable.
  2. Strong knowledge of accounts payable processes.
  3. Strong analytical and problem-solving skills with attention to detail.
  4. Ability to handle multiple tasks and prioritize effectively.
  5. A high degree of accuracy.
  6. Pro-activity and persistence in gathering required data to process payments and meet deadlines.
  7. Proficient in accounting software and Microsoft Office Suite (Excel, Outlook and Word).
  8. Strong verbal and written communication skills.
  9. Determination to meet deadlines.
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