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Administrative Officer

1 week ago

Makati City, National Capital Region, Philippines INQUIRER Full time
Job Description

The Administrative Officer plays a pivotal role in ensuring the seamless operation of an organization's administrative functions. This position encompasses a broad spectrum of tasks, including office management, internal communication, logistics coordination, and supporting department heads with various administrative duties.

  • Office Management:
    • Oversee day-to-day office operations, ensuring timely maintenance of office equipment, supplies, utilities, and services, as well as coordinating repairs and contract renewals.
    • Maintain a clean and organized office environment conducive to productivity.
    • Manage vendor relationships, including service contracts and supply orders.
  • Administrative Support:
    • Assist in preparing reports, presentations, and documentation related to admin matters.
    • Organize and maintain physical and digital files and records.
  • Scheduling and Coordination:
    • Serve as a point of contact for internal and external stakeholders, answering inquiries and providing necessary information.
    • Coordinate meetings, manage calendars, book meeting rooms, and handle logistics.
  • Budgeting and Financial Administration:
    • Assist in preparing and monitoring administrative budgets, ensuring expenditures remain within limits.
    • Manage petty cash funds and ensure accurate processing of payments and reimbursements.
  • Compliance and Policy Implementation:
    • Ensure compliance with company policies, procedures, and legal requirements, particularly regarding office operations and administrative functions.
    • Draft and proofread official correspondence, reports, memos, and notices related to administrative matters.
  • Performs other related tasks assigned from time to time.