Administrative Professional

7 days ago


Tanauan, Calabarzon, Philippines beBeeSupport Full time $80,000 - $150,000
Job Role Overview

The primary role of this position is to provide administrative support to high-level executives. This includes managing schedules, prioritizing emails, and coordinating recruiting efforts.

Key Responsibilities
  • Calendar Management: Ensure seamless coordination across multiple time zones for internal and external meetings.
  • Email Support: Manage CEO and CTO inboxes by triaging messages, drafting responses, and surfacing urgent priorities.
  • Liaison Services: Serve as a liaison in select communications with investors, clients, and partners.

Additionally, the successful candidate will be responsible for:

  • Scheduling and coordinating candidate interviews across departments.
  • Communicating with hiring managers and candidates for a smooth interview process.
  • Maintaining scheduling workflows across tools.
Core Skills
  • Executive Support (50%)
  • Recruiting Coordination (25%)
  • Operations & Admin (15%)
  • Special Projects (10%)
Required Qualifications
  • 3+ years of experience as an Executive Assistant.
  • Strong calendar and inbox management skills.
  • Exceptional communication skills and emotional intelligence.
  • Proven ability to handle sensitive information.
  • Strong organizational skills and attention to detail.
  • Comfort using productivity tools.
Nice-to-Have Qualifications
  • Experience in early-stage startups or AI-related industries.
  • Exposure to private equity, finance, or M&A environments.
  • Track record of creating SOPs and improving administrative processes.
  • Familiarity with working in async, global teams.
Benefits
  • Competitive salary based on experience and skills.
  • Remote work opportunity.
  • Direct mentorship from industry experts.
  • Ongoing learning and development resources.
  • Global networking opportunities.


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