Executive Project Coordinator

2 days ago

Ayala Alabang, National Capital Region, Philippines beBeeProjectDirector Full time ₱800,000 - ₱1,200,000
Job Overview

We are seeking an exceptional Project Director to join our team.

This highly skilled professional will be responsible for overseeing project management, operational support, and process development. The ideal candidate will have a strong background in operations, project management, and technology tools.

The successful candidate will work closely with the founder to create structure and freedom while driving business growth and success.

  • Develop scalable systems and workflows to optimize team performance.
  • Implement project management tools and processes to streamline tasks and increase productivity.
  • Manage company drives, task lists, and accountability trackers to ensure seamless collaboration.
  • Schedule and priority management:
    • Coordinate the CEO's calendar, appointments, and digital events across time zones.
    • Send reminders and confirmations, and assist with time-blocking for focus.
    • Align executive priorities and ensure timely follow-ups.
  • Project Management:
    • Utilize Trello and Google Sheets to manage weekly task boards.
    • Lead weekly standups or check-ins to keep the team aligned.
    • Collaborate with developers, contractors, and the finance team.
    • Create professional emails, captions, bios, and content drafts.
    • Repurpose Loom/Yard Stream videos into text and polished assets.
    • Support pitch decks, email campaigns, grant applications, and scholarship submissions.
    • Build and track simple sales funnels and lead capture systems.
    • Develop and monitor high-converting digital ads (Facebook, Instagram, LinkedIn).
    • Use AI or automation to enhance campaigns and conversion tracking.
    • Research and apply for podcast features, interviews, articles, and press opportunities.
    • Prepare media kits, speaker bios, and track outreach efforts.
    • Amplify brand messaging for the founder and wellness brands.
    • Assist in launching new offers, digital products, or wellness campaigns.
    • Collaborate with designers, copywriters, and the tech team to meet deadlines.
    • Upload content to Amazon, website, or app as needed and track version control.
    • Streamline systems across departments (app development, financials, coaching) to improve efficiency.
    • Reminders and communication maintenance among key staff.
    • Manage tools like ChatGPT, Jasper, Notion AI, Otter, Zapier, Bolt, and Famous.ai.
    • Recommend automation tools and workflows to improve efficiency.
    • Support low-code or no-code app development using tools like Bubble, Glide, Adalo.
    • Assist with Amazon Store backend, uploading listings, writing descriptions.
    • Track orders, product updates, and digital inventory.
  • Sales/E-commerce:
    • AI Tools: ChatGPT, Jasper, Notion AI, Otter, Zapier, Bolt, Famous.ai
    • Sales/E-commerce: Amazon Store backend, Shopify, ManyChat, app builders like Glide/Bubble
  • Minimum 3 years of experience supporting founders or managing projects (preferably in a startup or remote setting)
  • Excellent English communication skills (written and verbal)
  • Tech-savvy and comfortable with AI and modern automation tools
  • Experience in sales, funnels, and high-converting campaigns is a plus
  • Organized, proactive, and resourceful—can work independently and think strategically
  • Background in health, wellness, or beauty industries is a plus
  • Understanding of branding, public speaking, or course launches is a plus
  • Journalism, marketing, PR, or software building background is a plus
Requirements
  • Associate level
  • Contract employment type
  • Design, Project Management, and Marketing job function
  • Hospitals and Health Care and Wellness and Fitness Services industry

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