Remote Virtual Assistant Opportunity

2 days ago

Cainta, Calabarzon, Philippines beBeeVirtual Full time ₱7,200 - ₱7,800
Virtual Assistant Job Summary">

This is a unique opportunity for an experienced professional to work as a Virtual Assistant. The ideal candidate will have exceptional support skills and be able to provide high-quality assistance to senior executives.

">Main Responsibilities:
  • Manage workflows, coordinate the Human-AI team, and maintain systems
  • Provide executive support and operations, including inbox management, calendar organization, scheduling, and routine requests
  • Handle invoicing, expenses, and coordination with financial tools like Xero
  • Plan domestic and international travel and trade missions
  • Maintain and improve SOPs via the Agile Operations Playbook
Client and Project Coordination:
  • Oversee client onboarding, contracts, and project setup
  • Prepare intelligence briefings for workshops and events
  • Support trade mission logistics, partner engagement, and milestones
  • Coordinate stakeholder networks and handle non-strategic client communication
  • Review AI outputs for quality and accuracy
  • Format and enhance client-facing presentations and reports
Requirements:
  • Experience: 3+ years as a remote Executive Assistant or similar role supporting senior executives in fast-paced environments
  • Operations and Client Support: Skilled in inbox/calendar management, travel logistics, invoicing, client onboarding, workshop prep, stakeholder coordination, and data room management
  • Project and Deliverables: Experience coordinating trade missions/events, managing SOPs/playbooks, and handling client communications
  • Ai and Tech Proficiency: Comfortable working with AI tools for drafting, research, and workflow optimization
  • Business Development and Marketing: Familiar with CRM, pipeline management, and thought leadership/marketing distribution
  • Tools: Google Workspace, Notion, Miro, Superhuman, Zoom, Calendly, Zapier, Dex CRM, Xero, Canva
  • Proactive, autonomous, and adaptable to new tools/AI systems
  • Detail-oriented with strong quality control mindset
  • Excellent communicator with discretion and integrity
Key Skills:
  • Exceptional time-management and organizational skills
  • Strong ability to multitask and prioritize tasks
  • Familiarity with CRM software and sales pipeline management
  • Ability to work with AI tools for drafting, research, and workflow optimization
  • Excellent written and verbal communication skills
  • Discretion and integrity when handling confidential information
Benefits:

This role offers the opportunity to work in a fast-paced environment, providing support to senior executives and being part of a dynamic team.

What We Offer:
  • A competitive salary package
  • A dynamic and supportive work environment
  • Opportunities for growth and development

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