Senior Operations Professional

1 day ago

Las Piñas, National Capital Region, Philippines beBeeMarketing Full time ₱3,600,000 - ₱5,400,000

Job Summary:

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We are seeking a highly organized and proactive professional to support the daily operations, administrative responsibilities, and marketing. This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail.

">Key Responsibilities:">
  • ">
  • Administrative & Operational Support:">
    • ">
    • Manage and triage correspondence, categorizing, routing, and escalating issues as necessary.">
    • Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations.">
    • Maintain and update databases (lists, etc.).">
    • Oversee computer and equipment maintenance, management, and procurement.">
    • Manage office supplies and coordinate maintenance.">
    • Arrange travel, accommodations, itineraries, and related correspondence.">
    • Create and execute detailed expense reports for business trips.">
    ">
  • Client & Business Development Support:">
    • ">
    • Triage and respond to inbound inquiries from potential clients.">
    • Maintain the CRM and ensure accurate daily updates.">
    • Assist in organizing and participating in business development activities.">
    • Send welcome packages to new clients.">
    ">
  • Communications & Marketing Support:">
    • ">
    • Support updating website and social content created by the team.">
    • Manage and assist online entries for awards.">
    • Reach out to journalists and send press releases.">
    • Research contacts for journalists, events, and other outlets in the best interests of the company.">
    • Support founders in initiatives as required.">
    • Assist the founder in managing the content calendar for social media.">
    • Help coordinate and execute projects such as gifts and events.">
    • Research speaking engagements for the founders.">
    • Research opportunities for new business, including contact information for potential partners.">
    ">
  • HR & Finance Support:">
    • ">
    • Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing insurance plans.">
    • Draft contracts for employees and freelancers.">
    • Manage sick leave protocols and communications.">
    • Support recruitment processes, including triaging candidate applications.">
    • Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.).">
    • Process and manage accounts payable and receivable.">
    • Perform weekly bookkeeping reconciliations.">
    ">

Qualifications:

">
  • ">
  • 4+ years of experience in executive assistance, communications, or marketing.">
  • Must be able to work on Eastern Standard Time (EST).">
  • Proven ability to communicate effectively and build relationships.">
  • Strong organizational and time-management skills.">
  • Highly motivated, resourceful, and a go-getter mentality.">
  • Proficient in Google Workspace, Excel, and Microsoft Word.">
  • Experience with CRM software and sales tools is a plus.">
  • Comfortable working flexible hours when needed.">
">

This role requires a detail-oriented, highly organized professional who thrives in a fast-paced environment. If you are a proactive problem-solver with excellent communication and decision-making skills, we encourage you to apply.

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