Construction Project Coordinator

2 days ago

Pasig, National Capital Region, Philippines beBeeVirtualProjectManager Full time $80,000 - $120,000
Project Manager Role Overview

The Virtual Project Manager is a critical role responsible for delivering project support to construction operations, ensuring seamless management of documentation, schedules, budgets, and communications with trade partners.

Key Responsibilities:
  • Coordinate materials ordering, issue purchase orders, and manage trade partner documentation efficiently.
  • Collect W-9s and Certificates of Insurance from trade partners to ensure compliance.
  • Maintain updated schedules, budgets, and project records accurately.
  • Capture detailed notes in daily construction stand-ups and weekly production meetings to track progress.
  • Foster accountability across the construction team by following up on assigned tasks.
  • Help prepare scopes of work and distribute them to trade partners for contract execution.
  • Gather invoices, receipts, and assist with financial reconciliation to ensure accuracy.
  • Create Gantt charts and detailed schedules to plan projects effectively and meet milestones.
  • Develop project estimates and budgets, tracking expenses and identifying cost-saving opportunities.
  • Generate take-offs to calculate material and labor requirements for construction projects.
  • Solicit bids from subcontractor trade partners and evaluate proposals carefully.
  • Manage contracts, W9s, and Certificates of Insurance (COIs) with trade partners efficiently.
  • Process invoices from trade partners, verifying accuracy and ensuring timely payment.
  • Communicate and provide direction to trade partners, implementing the construction schedule effectively.
  • Update and maintain the selections sheet, ensuring alignment with project specifications.
  • Keep project specification sheets up-to-date and coordinate with architects and designers as needed.
  • Document and manage orders, work orders, and purchase orders efficiently.
  • Manage and coordinate punch lists and construction closeout processes.
  • Manage lien release waivers to ensure compliance with legal requirements.
  • Assist with materials procurement, including sourcing, ordering, and tracking materials for construction projects.
  • Collaborate with suppliers and vendors to ensure timely delivery and cost-effective procurement.
  • Identify suppliers and vendors that offer bulk purchasing and other discounted materials opportunities.
  • Assist in obtaining entitlements, permits, and other necessary approvals for construction projects.
  • Help maintain a culture of procedural excellence through metric tracking and process improvement.
  • Proactively identify, mitigate, and track recurring construction issues.
  • Support the Director of Construction in managing multiple active projects simultaneously.

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