Operational Specialist

1 day ago

Iloilo City, Western Visayas, Philippines beBeeOperations Full time $1,000 - $2,000
Job Opportunity

We are seeking a highly skilled and organized Operational Specialist to join our team. As an Operational Specialist, you will play a crucial role in streamlining our backend operations, managing financial processes, and ensuring the smooth execution of daily tasks.

About the Role

This is a unique opportunity for someone who excels in administrative support, financial management, and research coordination. You will be responsible for overseeing various operational workflows, including document management, time tracking, and contract preparation.

  • Key Responsibilities
    • Manage documents, trackers, and operational workflows to ensure seamless day-to-day operations.
    • Oversee and audit Hubstaff time tracking for all contractors and external staff.
    • Prepare and send client contracts using established templates.
    • Track key deadlines and ensure critical actions are followed up on.
  • Financial Operations
    • Own and manage the invoicing process, ensuring accurate and timely payments.
    • Assist in processing salary and contractor payments while maintaining accurate records.
    • Support with finance-related administrative tasks, such as receipts, documentation, and reconciliations.
    • Proactively identify and resolve payment delays, discrepancies, or red flags.
  • Research & Coordination
    • Research relevant awards, events, partnerships, and apply as needed.
    • Support with ad hoc projects, market research, and executive reporting.
    • Help manage calendars, reminders, and weekly execution checklists.
Requirements

To be successful in this role, you will need:

  • Education: Bachelor's degree or higher in Finance, Accounting, Business, or a related field.
  • Experience: Proven experience in administrative, financial operations, or operational support roles.
  • Organizational Skills: Strong analytical and organizational skills, with the ability to identify problems before they arise.
  • Invoicing Expertise: Experience handling complex invoicing operations.
  • Independent & Resourceful: Ability to take initiative and figure things out without waiting for full instructions.
  • Thrives in Chaos: Stays focused and efficient even in fast-paced environments.
  • Detail-Obsessed: Ensures accuracy and attention to detail in all tasks.
  • Communication: Professional communication skills, both written and verbal.
Nice to Have

The following skills and qualifications are desirable:

  • Background in staffing, outsourcing, or recruitment operations.
  • Ability to hold founders and stakeholders accountable.
  • Experience working in international, fast-paced startup environments.
  • Experience calculating financial metrics like burn rate, runway, churn, LTV/CAC.
  • Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks.
Benefits

This role offers:

  • Part-time or Full-time Opportunities.
  • Remote position in PH Timezone.
Recruitment Process

The recruitment process will consist of:

  • Initial Interview.
  • Final Interview.

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