Administrative Assistant

2 days ago

Baguio City, Cordillera, Philippines beBeeAdministrative Full time ₱53,000 - ₱80,500
Administrative Professional

As an administrative professional, you will be responsible for creating and sending statements or invoices, tracking payments, and recording company expenses.

Responsibilities:
  • Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings.
  • Store and organize documents and files.
  • Data entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
  • Research products, purchase goods and secure samples.
  • Store, update and collect information for marketing and sales campaigns through a CRM system.
  • Monitor projects, conduct internal communication and organize company data.
  • Coordinate team calendars, prevent scheduling conflicts and ensure clients are on time and prepared for meetings.
  • Prepare itineraries, book hotels, rental cars, etc.
  • Convey information to incoming calls and make calls for appointments or conduct informational inquiries.
  • Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
  • Synthesize data and other content into cohesive reports and presentation slides.
  • Upload videos, manage negative reviews, and keep the account profile up to date.
Requirements:
  • Minimum of 3 years of experience in an administrative role.
  • Bachelor's degree or any certificate course (required).
  • Excellent phone, email, and instant messaging communication skills.
  • Excellent English communication skills, both written and verbal (at least B2 level).
  • Solid organizational and time management skills.
  • Tech savvy and familiar with current technologies, like desktop sharing, cloud services, and VoIP.
  • Experience with word-processing software and spreadsheets (e.g., MS Office).
  • Knowledge of online calendars and scheduling (e.g., Google Calendar).
  • Proactive attitude and willingness to be trained.
  • Able to work on a graveyard shift.

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