Supporting Efficient Law Office Operations

2 days ago

Cebu City, Central Visayas, Philippines beBeeExecutive Full time $16,800 - $31,200
Job Title: Executive Support Specialist

The role of Executive Support Specialist exists to optimize the daily operation of our law office by managing client interactions, scheduling, document preparation, and billing processes.

This position plays a key part in reducing operational bottlenecks and ensuring timely and professional client interactions.

Key responsibilities include email and communication management, document and calendar organization, client relationship support, administrative operations and billing, and special projects.

  • Email & Communication Management:
    • Manage multiple client-group emails with prompt and professional responses.
    • Use templated responses for frequently asked client questions and follow-ups.
  • Document & Calendar Management:
    • Draft legal documents using available templates and legal software.
    • Organize, monitor, and track court dates, hearings, and client consultations to avoid scheduling conflicts.
  • Client Relationship Support:
    • Maintain ongoing communication with clients through reminders and updates.
    • Ensure intake forms and legal worksheets are completed thoroughly and accurately.
  • Administrative Operations & Billing:
    • Oversee task management to monitor staff workflow and deadline adherence.
    • Assist in preparing and sending invoices and collection letters.
  • Special Projects & Personal Tasks:
    • Coordinate events and staff recognition activities.
    • Provide additional supportive tasks as needed for office operations.
Requirements
  • Proven paralegal or legal assistant experience, especially in family law.
  • Experience managing multiple business email accounts and legal communications.
  • Strong calendar and schedule management skills.
  • Familiarity with legal document drafting and form management.
  • Proficiency with project management platforms and billing software.
  • Bilingual Spanish Speaker.
Benefits
  • Remote work setup with a reliable internet connection and quiet workspace.
  • 40 hours per week, Monday to Friday, 9:00 AM to 6:00 PM Central Time.
  • $7 per hour compensation.

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