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Operations Coordinator

2 weeks ago

Mandaluyong City, National Capital Region, Philippines Asian Development Bank (ADB) Full time

We are seeking highly skilled and dedicated professionals to join our team at Asian Development Bank (ADB).

Negotiable

On-site - Mandaluyong Fresh Graduate/Student Bachelor Full-time

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About the Role

As an Administrative Assistant, you will be responsible for providing administrative and operational support services for various activities to support assigned initiatives or projects of the division.

You will ensure that all correspondence and documents for supervisors are properly drafted, prepared, and submitted on time and in compliance with ADB's standards.

You will also provide administrative support by screening external calls and answering inquiries or routing them to respective staff within the department.

Additionally, you will ensure the effective coordination of supervisors' schedules through efficient scheduling across offices and global time zones, including effective prioritization and resolving conflicts of competing demands. Respond to internal meeting requests on a timely basis.

Furthermore, you will coordinate travel arrangements including arranging mission schedules, obtaining visas, scheduling flights, booking hotel accommodations, preparing travel documents, and drafting itineraries.

You will also ensure the office filing systems and records (both electronic in SharePoint and physical) are properly maintained and updated in accordance with an existing framework for easy retrieval.

Depending on the assigned department, you may be asked to assist in project processing, editing publications, basic accounting and treasury operations, HR administration, procurement, and research to support assigned initiatives or projects of the division.

As required, you may compile statistical data, prepare reports, and perform research assignments.

You will also perform other duties as may be assigned and reflected in the incumbent's workplan.

Requirements
  • Bachelor's degree in Business Administration, Psychology, Accounting, Human Resources, Public Administration, Social Sciences, or any related fields.
  • At least 5 years relevant experience
  • Proficiency in MS Office Suite (Outlook, Word, Excel, and PowerPoint, SharePoint)
  • Familiarity with videoconferencing tools (MS Teams, Zoom, Webex)
  • Excellent administrative and organizational skills with attention to detail
  • Good memo composition and editing skills
  • Good interpersonal skills and ability to work with individuals from different cultural/national backgrounds. Ability to manage priorities and workload, handle sensitive information with confidentiality, and make procedural decisions and judgments.
  • Able to work collaboratively with teams as a constructive team member
  • Good oral and written communication skills in English
What We Offer
  • Paid leave (including parental)
  • Medical and health benefits
  • Life and other insurance plans
  • Staff development
  • Retirement plan