Administrative & Financial Coordinator

Job Title: Administrative & Accounting Assistant (Ecommerce Experience)

This role is for you if you are looking to take your career to the next level. We are seeking a highly skilled and experienced administrative and accounting professional to join our team.

Job Description:

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• Record daily accounting transactions, including sales, expenses, accounts payable/receivable.\
• File and organize digital copies of invoices and receipts using cloud-based systems.\
• Support monthly closing of books, including reconciliations and ledger reviews.\
• Prepare and maintain basic financial reports in Excel.\
• Record sales transactions and update inventory databases as needed.\
• Maintain logs of stock received and dispatched, flag discrepancies.\
• Coordinate with the local team to ensure records align with physical inventory.\
• Collect and input timekeeping or compensation data for payroll runs.\
• Maintain digital HR records and ensure personnel files are up-to-date.\
• Support compliance tasks, such as policy acknowledgment tracking and onboarding checklists.\
• Set up and manage digital filing systems.\
• Organize documents for easy retrieval and sharing across teams.\
• Maintain internal spreadsheets and assist with data clean-up and formatting tasks.\
• Maintain a content calendar and schedule social media posts.\
• Assist in creating simple graphics or copy for posts.\
• Monitor basic engagement and report key metrics monthly.\
• Create and update policies and procedures manuals.\
• Manage executive calendars.\
• Provide administrative support to the management team.\
• Perform other administrative tasks as required.\
• Ensure accurate and timely completion of all assigned tasks.\
• Collaborate with the team to achieve business objectives.\
• Contribute to the development of processes and procedures to improve operational efficiency.\
• Implement process improvements to increase productivity and reduce costs.\
• Develop and implement strategic plans to achieve business goals.\
• Enhance the overall customer experience through excellent service delivery.\
• Identify opportunities for growth and development within the organization.\
• Actively participate in training and development programs to enhance skills and knowledge.\
• Seek feedback from colleagues and supervisors to improve performance.\
• Be proactive in resolving conflicts and improving relationships within the team.\
• Uphold the highest standards of professionalism and integrity in all interactions.\
• Take ownership of projects and tasks delegated by management.\
• Communicate effectively with stakeholders at all levels.\
• Meet deadlines and deliver results-oriented outcomes.\
• Continuously seek ways to improve performance and contribute to the success of the organization.\
• Represent the company in a positive and professional manner.\\

Requirements:

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• 2+ years of experience in virtual assistance, accounting, or administrative support roles.\
• Strong knowledge of QuickBooks Online (preferred), or similar platforms.\
• Proficient in Microsoft Excel and Google Workspace (Docs, Sheets, Drive).\
• Familiarity with eCommerce operations and wine inventory management platforms.\
• Basic graphic design skills using Canva or similar tools (preferred but not required).\
• Excellent written and spoken English communication.\
• High level of integrity, discretion, and attention to detail.\
• Ability to work independently with minimal supervision and manage time effectively.\\

Benefits:

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• Competitive salary\
• Opportunity to shape the HR function of a rapidly growing business\
• Work closely with a team of industry leaders who have successfully scaled businesses in the past\
• Career growth and development opportunities\
• Full-time employment\
• Entry-level position available\\

Additional Information:

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• Remote work arrangement\
• Flexibility to work from home or office\
• Standard working hours with some flexibility\\

How to Apply:

To apply for this exciting opportunity, please submit your resume and cover letter outlining your relevant experience and qualifications. We look forward to hearing from you