Operational Efficiency Specialist

3 days ago

Manila, National Capital Region, Philippines beBeeOperational Full time $1,000 - $2,000
Job Description

We're seeking a highly organized and proactive professional to streamline our backend operations, manage invoicing and time tracking, and bring essential structure to our firm. As an operational assistant, you'll take full ownership of financial operations, document administration, and contract management, vital to our day-to-day efficiency. This role requires someone with a sharp mind, strong analytical skills, and attention to detail.

Responsibilities
  • Administrative Support
    • Manage documents, trackers, and operational workflows
    • Oversee and audit Hubstaff time tracking for all contractors and external staff
    • Prepare and send client contracts using established templates
    • Track key deadlines and ensure critical actions are followed up on
  • Financial Operations
    • Own and manage the invoicing process — ensure all hours are invoiced correctly and on time
    • Assist in processing salary and contractor payments while keeping records organized and up to date
    • Support with finance-related admin: receipts, documentation, reconciliations, etc
    • Proactively spot and resolve payment delays, discrepancies, or red flags
  • Research & Coordination
    • Research relevant awards, events, partnerships, and apply to them as needed
    • Support with ad hoc projects, market research, and executive reporting
    • Help manage calendars, reminders, and weekly execution checklists
Requirements
  • Education: Bachelor's degree or higher in Finance, Accounting, Business, or a related field
  • Experience: Proven experience in administrative, financial operations, or operational support roles
  • Organizational Skills: Strong analytical and organizational skills – you're the one who sees the problem before anyone else notices it
  • Invoicing Expertise: Experience handling complex invoicing operations
  • Independent & Resourceful: Takes initiative and figures things out without waiting for full instructions
  • Thrives in Chaos: Stays focused and efficient even when priorities shift quickly
  • Detail-Obsessed: Never misses a follow-up, deadline, or formatting error
  • Communication: Professional communication skills, both written and verbal
Benefits
  • Part-time or Full-time
  • Remote position in PH Timezone
  • Salary: $1000+ (Flexible depending on experience)
Recruitment Process
  • Initial Interview
  • Final Interview

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