Remote Virtual Assistant Job

2 weeks ago

Imus, Calabarzon, Philippines beBeeVirtual Full time $7,200 - $7,800

Job Title: Virtual Assistant

">Job Description

This is a unique opportunity to join a growing organization as a Virtual Assistant. As a key member of the team, you will provide administrative and financial support to our therapy practice.

">Responsibilities

  • Scheduling and Client Coordination:

    • Manage and maintain therapists' calendars to ensure efficient scheduling of appointments

    • Confirm, reschedule, or cancel appointments as requested by clients or therapists

    • Send reminders to clients for upcoming sessions

  • Bookkeeping and Financial Management:

    • Process invoices for therapy sessions and track payments

    • Manage accounts receivable, ensuring timely follow-up on unpaid invoices

    • Reconcile financial transactions and prepare basic financial reports

    • Assist with processing insurance claims, if applicable

  • Communication Support:

    • Respond to client inquiries via email, phone, or messaging platforms in a professional and timely manner

    • Serve as the first point of contact for new client intake and onboarding

    • Maintain confidentiality and handle sensitive client information with care, adhering to HIPAA regulations

  • Administrative Support:

    • Maintain accurate records of client details, sessions, and payments in our practice's management software

    • Generate reports on scheduling, payments, and other metrics as needed

    • Assist with special projects, such as updating policies or preparing marketing materials, as required

  • Technology and Tools:

    • Use practice management software (e.g., SimplePractice, TherapyNotes) for scheduling and record-keeping

    • Utilize bookkeeping software (e.g., QuickBooks, Xero) for financial management

    • Employ communication tools like Zoom, Microsoft Teams, or Slack for remote collaboration

Qualifications

  • Proven experience as a virtual assistant, scheduler, or bookkeeper (preferably in a healthcare or therapy setting)

  • Proficiency in scheduling and bookkeeping software

  • Strong knowledge of Excel, Google Workspace, and other productivity tools

  • Good basic computer skills, typing and data entry

  • Excellent written and verbal communication skills and phone skills

  • Transcribe experience is a plus

  • QuickBooks Online experience

Benefits

  • Fully remote work

  • Night Shift (EST)

  • Weekly pay

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