Highly Skilled Administrative Support Professional Wanted

7 days ago

Tanauan, Calabarzon, Philippines beBeeAdministrative Full time ₱800,000 - ₱1,240,000
Job Overview

This is a fantastic opportunity to join our team as a skilled administrative support professional. As an Executive Assistant Associate, you will play a critical role in providing comprehensive support services to senior executives.

You will be responsible for managing and coordinating diaries and schedules, screening and responding to emails, arranging travel logistics, tracking and submitting expenses, and assisting with event management. Your strong organizational skills, attention to detail, and ability to work independently will be essential in ensuring the smooth operation of our team.

Main Responsibilities
  • Calendar Management: Manage and coordinate diaries and schedules with internal and external stakeholders on behalf of the executive.
  • Email Management: Screen, respond to and/or action emails as necessary.
  • Travel Arrangements: Arrange flight and hotel accommodations, and other logistical requirements.
  • Expense Tracking: Track and submit expenses for reimbursement or payment requisition and adhere to monthly deadlines.
  • Event Coordination: Assist in setting up logistics (venue, catering, equipment) and coordination of invites and RSVPs.
  • Time Tracking: Track, enter and submit the worked hours of the executive with weekly deadlines.
  • Communication: Relay accurate and detailed messages and transfer calls as required.
Requirements
  • Educational Background: Bachelor's/College Degree (any field).
  • Work Experience: Minimum of 2 years' experience in Executive Assistance/Secretary/Admin support (preferred but not required).
  • Customer Service Skills: Customer service experience working with multiple stakeholders.
  • Technical Skills: Proficient in MS Office (Outlook, Excel, Word, PowerPoint).
  • Communication Skills: Strong English communication skills, both written and spoken.
  • Multitasking: Ability to handle multiple executives, priorities and deadlines.
  • Flexibility: Open to work in an early morning shift.
About Our Company

We offer a competitive compensation package with benefits that support physical, financial and social well-being. We provide opportunities for coaching, learning, and career progression, with the flexibility to handle your role appropriately.

  • Career Development: Support and coaching from engaging colleagues.
  • Learning Opportunities: Learning opportunities to develop new skills and progress your career.
  • Work-Life Balance: Flexibility in how you work to fit your needs.

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