Administrative Support Professional
2 days ago
Job Summary:
">- As a Clinic Coordinator, you will be responsible for managing calendars, coordinating travel arrangements and meetings for executives.
- You will serve as the primary point of contact for patients, clients, and partners via phone, email or virtual reception.
- Scheduling medical appointments, follow-ups and patient reminders with accuracy and care is crucial in this role.
- You will maintain and update patient and office records in scheduling systems and CRMs.
- This position requires strong support skills to assist executives with document preparation, meeting notes and task follow-ups.
- Your attention to detail will ensure smooth day-to-day coordination of office and scheduling operations.
Key Responsibilities:
">- Manage multiple calendars to coordinate travel arrangements and meetings for executives.
- Provide exceptional customer service as the first point of contact for patients, clients, and partners.
- Schedule medical appointments, follow-ups and patient reminders with accuracy and care.
- Maintain accurate and up-to-date patient and office records in scheduling systems and CRMs.
- Support executives with document preparation, meeting notes and task follow-ups.
- Coordinate day-to-day activities to ensure seamless operation of the office and scheduling department.
Requirements:
">- A minimum of prior experience in a medical, clinic or hospital setting is required.
- Prior experience as a Medical Scheduler, Receptionist or Executive Assistant is necessary.
- Knowledge of HIPAA regulations and ability to handle sensitive patient information with discretion and confidentiality are essential.
- Strong organizational and multitasking skills with keen attention to detail are required.
- Excellent written and verbal communication skills are necessary.
- Proficiency in Microsoft Office/Google Workspace and experience with scheduling or CRM tools are preferred.
- A highly motivated, adaptable and proactive mindset is essential for success in this role.
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