Remote Administrative Support Job
13 hours ago
We are looking for a highly skilled and detail-oriented professional to join our team as an Administrative Support Specialist.
Description:
This role involves providing administrative support to management and field staff, ensuring office operations run smoothly and efficiently.
The successful candidate will have proven experience in an administrative or bookkeeping role, with proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook).
A strong focus on organization, multitasking, and attention to detail is essential for this position. The ideal candidate will be able to work independently and handle confidential information effectively.
Responsibilities:
- Answer incoming phone calls and direct them appropriately or take messages
- Enter work orders into the system and update job statuses as needed
- Create and process invoices accurately and on time
- Assist with accounts payable and receivable entries
- Research permit and license requirements for new projects, job sites, or services
- Maintain and organize digital and paper records for jobs, invoices, and documentation
- Assist with scheduling, email correspondence, and other office tasks as needed
Requirements:
- Proven experience in an administrative or bookkeeping role
- Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
- Excellent phone etiquette and communication skills
- Strong organizational and multitasking abilities
- Ability to work independently and handle confidential information
- Familiarity with permit/license research or willingness to learn
- High attention to detail and accuracy in data entry and invoicing
Benefits:
- Purely remote work opportunity
- Night shift flexibility
- Weekly pay structure
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