Administrative Support Specialist

1 week ago

Pagadian, Zamboanga Peninsula, Philippines beBeeOrganizational Full time ₱900,000 - ₱1,200,000
About the Role

This is an opportunity to work in a fast-paced commercial real estate investment firm. As an Administrative Assistant, you will provide vital support to the Director of Construction and contribute to the success of our construction projects.

Responsibilities
  • Manage calendars and schedule meetings with contractors, vendors, and internal teams effectively.
  • Prepare and organize construction-related documents, including contracts, permits, change orders, and reports accurately.
  • Track project timelines, deliverables, and budgets using project management tools efficiently.
  • Support vendor communication and follow-ups to ensure timely execution of tasks.
  • Maintain organized digital filing systems for construction projects.
  • Support invoice processing and expense tracking.
Qualifications
  • A minimum of three years of full-time work experience is required.
  • Solid organizational skills, including the ability to prioritize and multi-task are essential.
  • Working knowledge of Microsoft Office Suite, including Word, Excel, and Outlook.
  • Effective communication and professional interaction with all levels of the organization and externally with vendors and other parties.

The ideal candidate should possess excellent time management and problem-solving skills, be able to work under pressure, and maintain confidentiality when dealing with sensitive information.

Benefits

This role offers opportunities for growth and development within a dynamic team, a competitive salary, and benefits package that includes medical insurance, retirement plan, and paid time off.

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