Administrative Support Specialist
1 week ago
We are seeking a highly organized and detail-driven Administrative Support Specialist to join our team. In this role, you will provide administrative support to the People function, ensuring that all tasks are completed accurately and efficiently.
Key Responsibilities:
- HR Administration & Compliance: Maintain accurate employee records in HR systems; draft, issue, and file contracts, policies, and compliance documents; track probation, visa, and contract renewal dates with timely reminders.
- Recruitment & Onboarding Support: Schedule interviews, liaise with candidates, and manage ATS updates; prepare onboarding packs and ensure a smooth Day 1 experience for new hires; support coordination of assessments, references, and right-to-work checks.
- Employee Experience & Engagement: Act as first point of contact for basic HR queries; help organize employee engagement activities (socials, recognition, surveys); track engagement data and escalate themes to the People Lead.
- Performance & Development Support: Assist with scheduling check-ins, feedback cycles, and training sessions; update learning & development logs and performance records; support communication and reminders around OKRs and reviews.
- Systems & Operations Support: Keep HRIS and M365 permissions updated in line with role changes; generate reports (headcount, turnover, recruitment pipeline, absence data); spot inefficiencies in workflows and suggest small process improvements.
About This Role
You will be working closely with the Head of People to deliver high-quality administrative support, ensuring seamless day-to-day operations within the People function. If you have excellent organizational skills, a proactive mindset, and a passion for delivering exceptional results, we would love to hear from you
Your Skills and Qualifications
- 2-5 years of HR admin/assistant experience in a scale-up, professional services, or tech environment.
- Highly organized with excellent attention to detail.
- Comfortable handling confidential information with discretion.
- Tech-savvy (confident with HRIS, spreadsheets, and ideally Microsoft 365).
- Values: proactive, people-first mindset, dependable, and eager to learn.
Benefits
- Remote-first working policy – employees are empowered to work from home and come into the office based on role requirements.
- Home office IT allowance (eligibility criteria apply).
- Annual learning and development budget (eligibility criteria apply).
- Clear pathways for professional development and career growth.
- Flexible dress code (role-based requirements apply).
- 25 days annual leave + public holidays.
- Right to request flexible working arrangements.
Join Our Team
At our organization, we value adaptability, a solution-focused mindset, and a collaborative spirit. If you're excited about this role and have what it takes to succeed, please don't hesitate to apply
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