AI Operations Specialist
7 days ago
We're revolutionizing the way teams interact with AI in their daily workflows at Fireflies.ai. Our company is dedicated to innovation, customer experience, and growth. We're building a world-class global team spanning 20+ countries and every timezone.
Role OverviewThe role of Executive Assistant is perfect for someone who can seamlessly transition between tactical execution and strategic planning, bringing innovation and structure to a fast-paced environment. This individual will be responsible for process optimization, data-driven decision making, and collaborative partnership.
Key Responsibilities:- Process Optimization: Identify inefficiencies, implement AI-driven automation, and streamline workflows using tools like Zapier, Replit, and other low/no-code platforms.
- Data-Driven Decision Making: Analyze data to uncover actionable insights and support operational improvements.
- Collaborative Partner: Work closely with internal teams and external stakeholders to propose solutions, drive initiatives, and maintain strong relationships.
- Strategic Schedule Management: Oversee executive calendars, prioritize tasks, and coordinate meetings to ensure optimal time management.
- Documentation and Communication: Create executive-level reports, presentations, and memos, ensuring clear and effective communication.
- Experience: 2+ years in an EA, operations, or similar role, preferably in tech or SaaS.
- Communication: Strong written and verbal communication skills, with a collaborative approach.
- Tech Proficiency: Skilled in tools like MS Office, Google Workspace, and project management and productivity platforms like Slack, Loom, Notion, and Asana.
At Fireflies.ai, you'll experience immense learning opportunities, ownership and impact, innovation-driven culture, and a dynamic environment that recognizes your contributions. We value outcomes over rigid schedules, so adapt your work timing to deliver your best.
About UsWe are an equal-opportunity employer and strongly value diversity at our company because our team will be stronger with different perspectives and experiences. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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