Administrative Operations Manager

1 week ago

Manila, National Capital Region, Philippines Klaiya Full time
Job Overview
Klaiya is seeking an experienced Administrative Operations Manager to provide comprehensive support to our management teams. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.

Key Responsibilities:
- Manage and maintain executive calendars, schedule appointments, and coordinate meetings
- Prepare and organize documents, presentations, and reports
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail
- Arrange travel itineraries, including flights, accommodations, and transportation
- Maintain and organize filing systems, both electronic and physical
- Process expense reports and track budgets
- Take and distribute meeting minutes
- Coordinate and organize company events

Project Support:
- Assist in the planning and execution of projects, ensuring deadlines are met
- Track project progress and provide regular updates to management
- Gather and analyze data to support decision-making
- Assist in the creation of project documentation

Communication and Coordination:
- Serve as a liaison between management and other departments or external stakeholders
- Communicate effectively with all levels of the organization
- Prepare and distribute internal communications
- Maintain confidentiality of sensitive information

Operational Support:
- Assist in the development and implementation of office policies and procedures
- Order and maintain office supplies
- Troubleshoot office equipment issues
- Assist with onboarding of new employees

Requirements:
- Bachelor's degree in business administration or a related field (preferred)
- Proven experience in an administrative support role, preferably supporting senior management
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Ability to work independently and as part of a team
- Ability to handle multiple tasks and prioritize effectively
- Strong attention to detail and accuracy
- Ability to maintain confidentiality
- Experience with project management software is a plus

Skills:
- Calendar Management
- Meeting Coordination
- Document Preparation
- Travel Arrangements
- Expense Reporting
- Project Coordination
- Communication Skills
- Problem-Solving
- Time Management
- Proficiency in common office technologies

What We Offer:
- Free device program
- Excellent company culture
- Employee Stock Option Program
- Work with local & international brands

Brands We've Worked With:
Nestle | Unilever | P&G | URC | Coca-Cola | Monde Nissin | Del Monte | Mega Prime Food | Xiao Mi | Infinix | Unilab | Lock&Lock | Anker | Huawei

  • Operations and Administration Manager

    1 week ago

    Manila, National Capital Region, Philippines Healthspan Full time

    We are seeking an Operations and Administration Manager to join our team at Healthspan Global Inc. In this role, you will be responsible for managing office operations, providing administrative support to our executives, and ensuring the efficient operation of our office.Main ResponsibilitiesOffice Operations Management: Manage office operations, including...

  • Administrative Operations Manager

    4 days ago

    Manila, National Capital Region, Philippines beBee Careers Full time

    Job Description:The role of an Administrative Operations Manager involves overseeing the smooth operation of the office. This includes managing administrative staff, delegating tasks effectively, and ensuring all aspects of office management are running efficiently.Main Responsibilities:Manage administrative staff and delegate tasks to ensure seamless office...

  • Administrative Operations Manager

    5 days ago

    Manila, National Capital Region, Philippines beBee Careers Full time

    Job Description:We are seeking an experienced Administrative Operations Manager to join our team. The ideal candidate will have a strong background in administrative operations and be able to develop systems to enhance operational efficiency.The successful candidate will be responsible for managing day-to-day operations, developing reports and dashboards to...

  • Supply Chain Operations Manager

    2 weeks ago

    Manila, National Capital Region, Philippines Global Process Manager Inc. Full time

    About Garrets InternationalWe are a maritime service partner operating in over 700 ports and serving 35,000 seafarers worldwide. Our mission is to provide transparency, insight, and speed in food management and supply chain operations. We strive to deliver on time and on budget, partnering closely with our customers on budget management, nutrition guidance,...

  • Operations administrator

    2 weeks ago

    Manila, National Capital Region, Philippines Jopare Sevi Full time

    Job Title: Operations CoordinatorJob Summary:We are looking for a detail-oriented and organized Operations Coordinator to oversee daily operational tasks, including pest control management, scheduling, and client administration. This role ensures smooth business operations by coordinating maintenance efforts, handling administrative tasks, and improving...

  • Administrative Operations Manager

    3 days ago

    Manila, National Capital Region, Philippines beBee Careers Full time

    Key ResponsibilitiesManage all administrative and operational concerns, including housekeeping activities and related purchases.Oversee property management and maintenance services, ensuring compliance with established procedures.Supervise the work of Drivers and Electricians, monitoring their activities, duties, and deliverables.

  • Administrative Manager

    1 week ago

    Manila, National Capital Region, Philippines jobstreet - Jobboard Full time

    About the RoleThe Administrative Manager - HR Operations will be responsible for overseeing day-to-day office operations and ensuring a well-maintained and organized work environment. This includes managing administrative staff and providing guidance on administrative processes.Main Responsibilities:Negotiate and manage vendor contracts for office supplies,...

  • Operations and Administration Manager

    2 weeks ago

    Manila, National Capital Region, Philippines Satellite Office Full time

    **Company Overview:**Satellite Office is a leading provider of window furnishings solutions. We pride ourselves on delivering exceptional customer service and working closely with our clients to understand their needs.We are now seeking a highly experienced Operations and Administration Manager to join our team.The successful candidate will lead the...

  • Administrative Operations Director

    2 days ago

    Manila, National Capital Region, Philippines beBee Careers Full time

    Job Overview:The Administrative Operations Director is responsible for overseeing daily office operations, facility management, and support services to ensure seamless business functions and operational efficiency.This leader will collaborate with senior management to develop and implement strategies that drive organizational efficiency, optimize...

  • Operations Administrator

    6 days ago

    Manila, National Capital Region, Philippines beBee Careers Full time

    Our team is seeking a highly organized and detail-oriented individual to fill the role of Operations Administrator. As an integral part of our operations, you will be responsible for assisting our teams with various administrative tasks, communicating with clients, suppliers, and vendors, and conducting in-depth web research on various topics.We are looking...