Administrative Support Specialist

3 days ago


Quezon City, National Capital Region, Philippines Gratitude Philippines Full time
Key Responsibilities
  • Human Resources Support:
    • Assist in recruitment processes, including job postings, screening resumes, scheduling interviews, and conducting reference checks.
    • Coordinate new hire onboarding, including the preparation of employment contracts, orientation materials, and facilitating training sessions.
    • Maintain accurate employee records, including personnel files, HRIS data entry, and updating organizational charts.
    • Assist in benefits administration, including enrollment, changes, and inquiries related to health insurance, retirement plans, and other employee benefits.
    • Process government-mandated benefits.
    • Ensure compliance with tax regulations on employee compensation and assist in tax-related inquiries and reporting.
  • Administrative Support:
    • Manage general administrative tasks such as filing, data entry, answering phones, and responding to email inquiries.
    • Coordinate meetings, appointments, and travel arrangements for staff and management as needed.
    • Assist in the preparation of documents, reports, and presentations.
    • Aid in processing business permits, licenses, and accreditations required for the company's operations.
    • Liaise with government agencies and regulatory bodies to ensure compliance with legal and administrative requirements.
    • Support facility management tasks, including coordinating maintenance, repairs, and office logistics.
    • Assist in organizing company events, meetings, and employee engagement initiatives.
  • Compliance and Documentation:
    • Ensure compliance with relevant employment laws, regulations, and company policies.
    • Maintain confidentiality of sensitive HR and employee-related information.
    • Prepare and maintain documentation for audits, regulatory filings, and HR compliance purposes.
    • Assist in drafting and updating HR policies, procedures, and employee handbook as needed.


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