Hiring Accounting Assistant

5 days ago

Baguio, Philippines NEKSJOB CORPORATION Full time

1. Payroll
Establish and maintain employee payroll records.

Check and audit timekeeping and attendance records.

Enter new hire data, update changes in pay and tax status.

Compute wages, overtime, and deductions; process final pay for resigned/terminated employees.

Enter payroll data into the BPI payroll system.

Prepare and distribute payment slips to employees.

2. Government Reporting
2.1 BIR (Bureau of Internal Revenue)

Submit required reports:

Newly hired employees without TIN (BIR 1902)

New employees with previous employer (BIR 1905)

Tax status updates for all employees

File withholding tax reports (1601-E / 1601-C)

Prepare BIR 2307 for suppliers

Prepare and file:

Annual alphalist and tax summary (BIR 1604CF / 1604-E)

Employee tax certificates (BIR 2316)

Monthly/quarterly VAT reports (BIR 2550M / 2550Q)

Quarterly/annual income tax returns (BIR 1702Q / 1700)

Annual registration (BIR 0605)

2.2 SSS

Submit:

New hire report (R1-A)

Contribution and loan payments (R-5 / ML-1)

Collection list (R-3)

Loan payment list

Compute and process maternity/sickness benefits

Validate and sign employee loan applications

2.3 PhilHealth

Submit:

New and terminated employee lists (ER-2)

Contributions via the Electronic Premium Reporting System (EPRS)

2.4 HDMF (Pag-IBIG)

Submit:

Member contribution remittance

Short-term loan remittance

Validate and sign employee loan requests

2.5 PEZA

Submit:

Monthly Ecozone Performance Report (EZMPR)

Quarterly reports based on ITR

Annual reports based on audited financials

Apply for Zero VAT Certificate (annual renewal)

Process:

Incoming shipment documentation (BIR 8105)

Outgoing equipment documentation (PEZA 8106)

3. Petty Cash Custodian
Responsible for safekeeping and accuracy of petty cash.

Ensure funds are not mixed with other accounts.

Encode transactions in spreadsheet; ensure all are supported by receipts.

Scan and upload all documents to internal storage.

4. Administrative Support
Monitor office supplies.

Coordinate messenger submissions to agencies.

Arrange driver schedules for client visits.

Safekeep legal documents and duplicate keys.

Submit payroll account opening list to BPI.

Prepare quitclaims for resigned/terminated employees.

5. Purchasing
Request vendor quotations via email.

Process purchasing documents, including POs.

Confirm receipt of POs and delivery timelines.

Maintain vendor records and contact information.

Build relationships with vendors and monitor supply trends.

6. Accounting
Review invoices for documentation and approvals.

Process and route cheque requests for signatures.

Reconcile vendor statements and resolve discrepancies.

Maintain vendor documentation and payment records.

Update:

Check disbursement books

BIR-mandated books of accounts

BPI checking account spreadsheet

Prepare budget requests and fund utilization reports.

Coordinate with the Finance Department in India.

7. Other Tasks
Conduct payroll orientation/training for new hires.

Qualifications:
Minimum of 2 years' experience in accounting or related role

Strong attention to detail and accuracy

Proficient in accounting software (e.g., QuickBooks, Excel)

Ability to work independently and collaboratively

Willing to work onsite in Baguio

Can start immediately

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