Coordinator - Baguio City

2 weeks ago

BAGUIO CITY, Philippines HRK Consulting Corp. Full time

I. Job Overview:

A Coordinator is a highly organized and detail-oriented individual who manages and streamlines various tasks and processes within the organization. A Coordinator is responsible for organizing, overseeing operations within the organization and providing administrative support in various HR functions, including recruitment, employee relations, training and development, performance management, and compliance with labor laws. The Coordinator reports to Head, General Manpower Services in coordination with Client Team Head.

II. Duties and Responsibilities:

• Assist in the recruitment process, including posting job openings, screening resumes, scheduling interviews, and communicating with candidates. In the event of a resignation, ensure replacement of the employee within two business days.
• Coordinate new employee onboarding, including paperwork, training schedules, and orientations.
• Maintain employee records and HR databases, ensuring all information is accurate and up-to-date.
• Assist with payroll processing, billing and collections and benefits administration, answering employee queries as needed.
• Assist in performance management processes, including tracking appraisals and feedback.
• Act as the primary point of contact for personnel discipline and client relations.
• Manage employee relations matters with discretion and professionalism.
• Promptly report any inappropriate incidents or unsafe behavior by an employee to the principal's representative and HRKCC.
• Notify HRKCC of any unsafe conditions within the client's premises.
• All concerns and issues should be escalated to HRKCC for further action.
• Organize and conduct training and development programs while maintaining up to date training records for all employees.
• Coordinate all HR activities with the principal to ensure smooth and efficient operations.
• Ensure compliance with labor laws and company policies.
• Work in accordance with all relevant legislation, policies and procedures and guidelines – both internal and external.
• Verify all requirements with government and non-government agencies regarding outsourcing services to ensure compliance with regulations and guidelines. Maintain effective communication with the DOLE Baguio Director, the Local Government Unit (LGU) and other government agencies.
• Prepare and maintain HR reports as required.
• Participate in weekly and monthly meetings with the client and the HRKCC.
• Record in writing all attended and participated meetings and to forward to the Head with a copy sent to HRKCC.
• All purchases must be coordinated with the Finance department for approval.

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