External Affairs Office Staff

4 days ago

Quezon City, Philippines Career Professionals, Inc. Full time

Job Description:

The External Affairs Office Staff supports the Vice President/Director for External Affairs
in strengthening institutional partnerships, managing internationalization initiatives, and
preparing SBLC’s documentation for compliance and global competitiveness.

Key Duties and Responsibilities:
1. Partnerships & Linkages
• Assist in identifying, initiating, and maintaining partnerships with academic
institutions, industry partners, NGOs, and international organizations.
• Draft and process Memoranda of Agreement (MOA), Memoranda of
Understanding (MOU), and related documents.
• Monitor, evaluate, and document partnership outcomes.
2. Regulatory & Accrediting Body Coordination
• Facilitate communications with CHED, DepEd, TESDA, Bureau of Immigration,
and other agencies.
• Prepare and submit reports required for accreditation and compliance (e.g.,
PAASCU, ACSCU, AUN-QA).
3. International Certification & Rankings
• Gather, organize, and analyze institutional data relevant to global ranking
frameworks (e.g., WURI, THE Impact Rankings, QS).
• Assist in drafting write-ups, narratives, and evidence-based reports for ranking
submissions.
• Coordinate with academic departments, research units, and extension offices
to collect required data.
• Track submission timelines, ensure timely compliance, and maintain
institutional archives of ranking reports.
4. Public Relations & Communication
• Draft official letters, press releases, and communication materials for external
stakeholders.
• Contribute to institutional branding and promotion in local and international
platforms.
• Document and publish reports of external affairs activities.
5. Community & Internationalization
• Support implementation of community extension projects and CSR initiatives.
• Assist in organizing international benchmarking visits, student/faculty exchange
programs, and joint research collaborations.
6. Event Support
• Assist in planning, coordinating, and documenting external events such as
conferences, seminars, and institutional visits.
• Handle logistics, invitations, and follow-up communications.
7. Administrative & Research Support
• Maintain updated databases of partner institutions, linkages, and ranking
submissions. Ensure proper documentation, record-keeping, and retrieval of
external affairs files. Perform other related duties as assigned by the External
Affairs Head or the School Administration.


Education:
• Bachelor’s degree in Communication, Public Relations, International Studies,
Business Administration, Education, or other related fields.


Experience:
• At least 1 year of work experience in external relations, public affairs,
research coordination, academic partnerships, or accreditation/ranking
initiatives (fresh graduates with strong internship/volunteer background may
also be considered).
• Skills & Competencies:
• Excellent written and oral communication skills (English and Filipino).
• Proficiency in MS Office, Google Workspace, and digital communication
platforms. Strong research and documentation abilities, particularly in data
gathering, report writing, and institutional profiling.
• Familiarity with university ranking systems (e.g., QS, THE, WURI) and
accreditation standards (PAASCU, ACSCU, AUN-QA).
• Ability to coordinate with government agencies (CHED, DepEd, TESDA, LGUs)
and international organizations.
• Project and event management skills.

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