Administrative Specialist

3 days ago

Muntinlupa, Philippines Empire Shared Services Phils. Inc Full time

The Administrative Specialist will be responsible for managing various administrative tasks and, more importantly, overseeing the procurement process to secure goods and services at competitive prices. The successful applicant will contribute to the company's overall success by maintaining a well-organized office and ensuring the implementation of an efficient and streamlined procurement processes.

Responsibilities and Duties:

A. General Administration Functions
Oversee general administrative tasks, including answering phone calls, managing emails and attending to guests.
Ensure availability of office supplies and equipment, supervise order replacements as needed, and ensure that the office is well-organized.
Assist with scheduling meetings, coordinating appointments, and managing calendars and meeting rooms.
Lead in the preparation and distribution of internal and external correspondence, reports, and documents.
Organize and maintain company records, both in soft copy and hard copy form.
Coordinate and assist in planning company events and gatherings.
Perform other task related to General Administration that may be assigned by the immediate superior from time to time.
B. Buyer Functions
Lead in the development and implementation of effective procurement strategies and policies to optimize sourcing and purchasing processes.
Identify reliable suppliers, negotiate contracts, and manage vendor relationships to ensure the quality and cost-effectiveness of goods and services.
Evaluate supplier performance, quality, and delivery lead times and implement improvements as necessary or in a timely manner (quarterly, annually, others).
Maintain a well-organized database of supplier information, contracts, and pricing agreements.
Collaborate with various departments to understand their procurement needs and develop procurement plans to meet those needs.
Analyze market trends and pricing and effectively recommend adjustments to procurement strategies.
Ensure compliance with company procurement policies and relevant laws and regulations.
Prepare and process canvassing sheets, purchase orders, track deliveries, and manage inventory levels.
Assist in cost analysis and budget management for procurement-related expenses.
C. Perform other task/s as assigned.

Qualifications:

Bachelor's degree in business administration, Supply Chain Management, or a related field is preferred.
At least 3 of years proven experience in both general administration and procurement/buying roles.
Proficiency in using office software, including Microsoft Office Suite and/or procurement software.
Knowledge of procurement best practices, negotiation skills, and vendor management.
Familiarity with relevant laws and regulations in procurement.
Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Adaptability and problem-solving skills to handle unexpected situations.
Ability to work independently and as part of a team.

  • Nagios Administrator- Paid Training

    4 weeks ago

    Muntinlupa, Philippines GECO Asia Pte Ltd Full time

    We’re Hiring: Nagios Administrator! Join our Global Monitoring Team and play a vital role in maintaining system uptime and performance. We’re looking for a proactive and analytical Monitoring Specialist with strong hands-on experience in Nagios setup, configuration, and administration ⚙️ Position Objective / Job Summary Provide 1st-level support for...

  • Nagios Administrator

    3 weeks ago

    Muntinlupa, Philippines GECO Asia Pte Ltd Full time

    Talent Acquisition Consultant at GECO Asia, Inc. Join our Global Monitoring Team and play a vital role in maintaining system uptime and performance. We’re looking for a proactive and analytical Monitoring Specialist with strong hands‑on experience in Nagios setup, configuration, and administration ⚙️ Provide 1st‑level support for all alerts and...

  • Chinese-Speaking Supply Chain and Administrative Associate

    2 weeks ago

    Muntinlupa, Philippines Happy Hour Consulting Inc. Full time

    Chinese-Speaking Supply Chain and Administrative Associate 4 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Our client is seeking a proactive Filipino professional who can read and speak Chinese and English to support our dealings with our Chinese counterparts. The successful candidate will assist in...

  • HR Specialist

    3 weeks ago

    Muntinlupa, Philippines Velocity Made Good International (PH) Inc. Full time

    Job Summary We are seeking an HR Specialist/Generalist with 2-3 years of experience in human resources to join our dynamic team. The ideal candidate will be responsible for a variety of HR functions, supporting the day-to-day operations of the HR department, and assisting in the implementation of HR strategies and programs. This position offers the...

  • Part-Time HubSpot Specialist

    4 weeks ago

    Muntinlupa, Philippines WorkStaff360 Full time

    Part‑Time HubSpot Specialist (CRM & Marketing Operations) Join to apply for the Part‑Time HubSpot Specialist (CRM & Marketing Operations) role at WorkStaff360 ROLE: Part‑Time HubSpot Specialist (CRM & Marketing Operations) JOB DESCRIPTION: Maintain and update HubSpot CRM pipelines, contact records, and deal stages. Build, optimize, and monitor HubSpot...

  • Billing Specialist

    4 weeks ago

    Muntinlupa, Philippines E-Solutions Full time

    Senior Recruiter @ E-Solutions | Global Talent Acquisition, Talent Sourcing Work Setup: Amenable to work on Australian business hours and shifting schedules Overview: The Junior Billing Specialist will support the billing and invoicing process to ensure accuracy, compliance, and timely processing of client accounts. This role provides an excellent...

  • Human Resources Operations Specialist

    4 weeks ago

    Muntinlupa, Philippines eClerx Full time

    eClerx Muntinlupa City, National Capital Region, Philippines Human Resources Operations Specialist Work Setup: Onsite | Full-time | Day Shift Department: Human Resources – eClerx Manila About eClerx eClerx is a leading provider of business process management, analytics, and digital transformation services for global Fortune 500 companies. In the...

  • Insurance Quote Specialist

    4 weeks ago

    Muntinlupa, Philippines WHR Global Consulting Full time

    Overview Position Title: Insurance Quote Specialist (US Healthcare) Location: Alabang, Muntinlupa City Setup: Onsite Schedule: Rotating Shift Qualifications Bachelor’s degree in Business, Marketing, Healthcare Administration, or related field preferred Knowledge of health and ancillary insurance products and benefit plan designs, a plus 1–2 years of...

  • L3 Linux Administrator

    4 weeks ago

    Muntinlupa, Philippines Directio PHL, Inc. Full time

    Directio is a global IT services company. We consult, code, test, deploy, and manage mainly cloud-based and mobile applications, providing around-the-clock support from our offices in Poland, the Philippines, Mexico, and the USA. We prepare our FMCG, retail, automotive, and SaaS clients for the future by accelerating their digital transformation. Operating...

  • Engagement specialist

    4 weeks ago

    Muntinlupa, Philippines ARBEIT INFOTECH INC. Full time

    Overview Position Summary – Enaggement Specialist (Senior Team Member) – 3 to 5 years The Engagement Support Specialist will be responsible for providing operational and administrative support across key engagement processes, including risk assessments, approval workflows, job code management, survey handling, and exception resolution. The role ensures...